Wfp Berlin Office

DEADLINE FOR APPLICATIONS

19 November 2025-23:59-GMT+01:00 Central European Time (Berlin)

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website:
WHY JOIN WFP?- WFP is a 2020 Nobel Peace Prize Laureate.- WFP offers a highly inclusive, diverse, and multicultural working environment.- WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.- A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.- We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

We are seeking to fill the position of Business Support Assistant G5, based in the WFP Global Office in Berlin, Germany.

Please note that this vacancy announcement is being issued internally and externally.

ORGANIZATIONAL CONTEXT

As part of WFP’s Partnerships and Innovation Department, the WFP Global Office Berlin manages WFP’s partnership with the governments of Germany, Austria and Liechtenstein, raises public awareness of hunger and malnutrition, and provides information on WFP’s work through media and other channels.

Under the supervision of the Director or designate, the Business Support Assistant (G-5) will ensure the smooth running of daily administrative and logístical activities in the WFP Global Office Berlin.

JOB PURPOSE

The incumbent will be responsible to delivering a wide range of administrative and business support activities to facilitate effective service delivery. The role requires producing accurate and organized work with mínimal supervision, maintaining effective communication, and demonstrating a proactive, client-oriented approach with the ability to handle sensitive and confidential matters.

KEY RESPONSABILITIES (not all-inclusive, nor exhaustive)- Collate information for inclusion in reports, documents and correspondence, to support the effective work of other staff.- Exchange information with WFP HQ Divisions, Regional and Country Offices, and external partners including embassies, UN agencies, and government offices.- Respond to standard queries and provide timely and accurate guidance.- Process and manage routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources.- Manage and maintain records and databases, to ensure information is organised and readily available for staff.- Maintain relationships with a range of individuals through provision of business support to assist in information sharing and service delivery to staff.- Proof-read reports, documentation, correspondence, etc., making changes in line with established guidelines where appropriate.- Contribute to improvement of business procedures and processes.- Collect and perform basic analysis of data to contribute to quality business information management.- Provide guidance to junior colleagues in performing their duties.- Facilitate procurement processes for the office.- Liaise with UNDSS focal points regarding security matters.- Perform other assigned tasks as required.

STANDARD MINIMUM QUALIFICATIONS AND EXPERIENCE

Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.

Language: Working knowledge (proficiency/FAO level C) of English and at least intermediate knowledge (level B) of German.

Experience: Five or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.

Essential Requirements:

- Ability to organize and maintain data, identify data discrepancies, and independently rectify problems.- Ability to monitor and record financial transactions.- Knowledge of standard office software packages, e.g. Microsoft Word and Excel.- Good communication skills, strong attention to detail, ability to maintain confidentiality and to work effectively under pressure while meeting tight deadlines and following clear instructions.- Familiarity with procurement p