Part-time HR Administrator

Role Overview

We have an exciting opportunity for someone to join us in Bremen, Germany as a part time (50%) **HR Administrator** to work in a truly global environment to ensure accurate, compliant, and timely processing of HR transactions and data, reporting to the Regional HRBP.

Business Overview

**Volcafe Ltd** is one of the world’s leading international green coffee trading companies, operating in over 20 countries globally. Our expertise spans green coffee procurement and preparation, sustainability, blending, quality control, risk management and export as well as importing and distribution. We supply the world’s major coffee roasters and retail distributors with their green coffee requirements, with significant strategic growth ambitions for the future. We are part of ED&F Man Commodities, a world leading trader of agricultural products including coffee, sugar, molasses and animal feed.

Volcafe works across the whole green coffee supply chain to make coffee business better, together with our partners and employees. We have built and operate sustainable coffee supply chains across all our origins, addressing key economic, social and environmental issues in coffee farming communities. Our Volcafe Way farmer support programme engages with thousands of coffee farmers and provides a holistic response to the challenges they face.

This role will be working for **Gollücke and Rothfos**, Volcafe’s company in Germany.

Key Accountabilities
- Support the HRBP with projects and documentation for the German business.
- Create and manage the onboarding process for new joiners with input and guidance from the HRBP.
- First point of contact for local employee’s HR queries.
- Payroll processing (communication with loan office, pension and social security deductions, booking of salaries).
- Liaise with the finance department for inter-company recharge.
- Create employment contracts for new joiners and promotions.
- Accurately maintain the HR system in regard to joiners and leavers.
- Issue certificates of employment.
- Manage the company E-Bike program.
- Manage time tracking and absence reporting tools.
- Subscribe to local annual insurances.
- Annual report integration.
- Comply with statutory reporting requirements.
- Supervise apprentices.
- Assist with local HR Audits.
- Adhoc finance administration: Charge out calculations and issuing invoices of employees to other entities, process employee expenses and flat-rate taxation, Künstlersozialkasse.

Skills and Experience
- Excellent communication skills both in German and English.
- German employment law experience and knowledge.
- Excellent organisational and time management skills, attention to detail and high levels of accuracy.
- Discrete, able to maintain high levels of confidentiality both internally and externally.
- Able to build and maintain effective working relationships with the team.
- Knowledge of Microsoft Packages e.g., Outlook, Word, Excel, PowerPoint.
- Previous experience in a similar role.

**Our Offer**

We provide a fast-paced, stimulating and truly global environment, which will stretch your abilities and channel your talents. We also offer competitive salary and benefits combined with outstanding career development opportunities in one of the global leaders in soft commodity trading.

**Our Values**

**Respect, Integrity, Meritocracy, Client Focus, Entrepreneurship**

Our values define who we are. They are the fundamental beliefs that determine our actions and guide our behaviour. They influence the way we communicate and collaborate, and define the way we engage with our clients, partners, and communities. Our values are underpinned by a set of essential behaviours, which form part of our performance management approach. Delivering on our objectives is very much about ‘what’ we do, but these essential behaviours also provide a guide and measure for ‘how’ we do things. Our performance essentials are Take Initiative, Self‐Management, Deliver Results and Collaboration.

**Our Commitment**

We are committed to creating and sustaining an inclusive and diverse work environment where all employees are treated with dignity and respect. We are committed to promoting equal opportunities in employment and are focussed on actively building and developing diverse teams. All qualified applicants will receive equal treatment without regard to race, colour, sex, gender, age, religion or belief, ethnic or national origin, marital or civil partner status, physical or mental disability, military or veteran status, sexual orientation, gender reassignment (identity, gender expression), genetic information or any characteristic protected by local law.

**We are willing to make any reasonable adjustments throughout our recruitment process.