Administration Assistant to Director

We are seeking a proactive, detail-oriented, and highly organised **Administrative Assistant** to support the Director of **Atheniem GmbH** in Germany. This is a unique opportunity to join a dynamic, international consultancy at a pivotal stage of growth and play a crucial role in the daily running and long-term success of our German business.

This is not a traditional assistant position. We are looking for someone who thrives on responsibility, enjoys variety, and is motivated by being a trusted right-hand to leadership — someone who will grow with the company and become a key part of our mission.

**Key Responsibilities**
- Provide comprehensive administrative and organisational support to the Director of Atheniem GmbH
- Collaborate closely with our **Operations Support Team in the UK** and support management activities for **Atheniem Inc. in the USA**:

- Support financial activities including **bookkeeping, invoicing, forecasting, and financial reporting**:

- Manage company bank accounts and handle **expenses, budgeting, and payments**:

- Prepare, coordinate, and follow up on **board meetings**, including agenda creation and minutes
- Oversee **personnel administration**, including onboarding, documentation, and compliance
- Serve as **Security Controller**, managing security processes and personnel clearances
- Support company-wide **legal, commercial, and compliance tasks** in Germany and internationally
- Contribute to **marketing and communications** activities
- Assist with **company administration**, including filings, documentation, and coordination with authorities

**Qualifications & Skills**
- Bachelor’s or Master’s degree in Economics, Business Administration, or a similar field
- Fluent in **German and English** (spoken and written)
- Excellent organisational, communication, and multitasking skills
- Strong attention to detail and ability to work independently
- Experience with financial processes, reporting, and basic accounting
- Confident with digital tools and remote collaboration
- Eligible for **German security clearance** (citizenship required)

**What We’re Looking For**

Skills are important — but personality and mindset are essential. We’re looking for someone who:

- Thrives in a **fast-paced, international environment** and enjoys working across cultures and time zones
- Has a **proactive, solution-oriented mindset** and isn’t afraid to take initiative
- Values **trust, discretion, and reliability**, especially when working on sensitive projects
- Is **curious, adaptable, and eager to learn**, with a growth mindset that matches our company’s ambitions
- Feels motivated by **making a difference** and playing a visible role in the success of a growing company

**Why Join Atheniem?**
- Be part of a **growing international company** shaping the future of defence, nuclear, and cyber consulting
- Enjoy **flexible, fully remote working** with a supportive, collaborative global team
- Work directly with senior leadership and have **real impact** on strategic decisions
- Opportunities for **professional growth, mentorship, and development** as part of our mission to _develop our people_

If you are passionate about supporting leadership, enjoy working on diverse tasks, and want to be part of a company that values innovation, trust, and people — we would love to hear from you.

**Job Types**: Full-time, Part-time

Pay: 30.000,00€ - 40.000,00€ per month

Expected hours: 24 - 40 per week

**Education**:

- Associate (preferred)

**Language**:

- German and English (required)

License/Certification:

- Able to get national security clearance (required)

**Location**:

- Deutschland (preferred)

Work Location: Remote