Senior Assistant

**Senior Assistant (General Admin Support) - **Working Location**:Uedem, Germany** - **Security Clearance**: NATO Secret** - **Language**:High proficiency level in English language **EXPERIENCE AND EDUCATION: **Essential Qualifications/Experience: - Vocational training/education and experience in a relevant discipline with post-related experience: demonstrated "hands-on" and practical experience in relevant areas and processes/policies: Administration, HR, IKM and Training Coordination - Demonstrated ability to work independently within the four areas as well as with any other area related hereto as needed - Experience in performing a broad range of work, sometimes complex and non-routine, in different fields - Knowledge and hands-on experience with SharePoint - Experience in activities which involve the provision of administrative assistance to compile, verify, record and process forms and documents, in accordance with NCI Agency directive/guidance - Experience in the preparation of correspondence, proofreading material for accuracy, compiling material for publication and performing other related administrative duties **Desirable Qualifications/Experience: - Prior experience of supporting a performance management process - Experience using and administrating MS SharePoint - Knowledge of NATO HR policies - Prior experience of working in an international environment comprising both military and civilian elements **DUTIES/ROLE: - Provide Administrative, HR, IKM and Training Coordination support to CSU Uedem Commander, EXO and CSU staff - Work under the direction of the Staff Officer (EXO) - Provide administrative support to the Commander - Create and record documents related to CSU activities - Take minutes of CSU meetings and deal with the administration of the weekly reports and orders - Coordinate all visitor requests to CSU Uedem, including support for VIP visitor events. Ensuring that all visitors meet the CAOC's entry requirements - Provides HR support to the Commander - The responsibility for the maintenance of the CSU Personnel Database. Ensuring that all data is entered correctly and in line with the NCI Agency directive/guidance - Overseeing in/out-processing of all CSU personnel - Support with the Performance Management process - Support Unit staff members in the travel administration process. Processing Travel Requests and monitoring the travel arrangements. Submission of Travel Order Amendments, if required - Develop and monitor a local travel plan for planning and - execution purposes - Resolve emerging travel issues, if required - Provide local coordination, support and execution of all training requirements for the Unit personnel (including on-site training, if required) - Support the Commander in planning the training requirements for the Unit - Provide bidding inputs for NATO trainings at NCI Agency Academy Oeiras & NATO School Oberammergau and for the commercial trainings, as per Commander direction - Manage and update training requirements on the NCI Agency Corporate Academy SharePoint Site - Coordination with NCI Agency Corporate Academy SharePoint Site on allocation of seats, training requirements, and training-related budget issues - Create & process Purchase Requests & Purchase Orders in EBA for external training requirements - Provide IKM support by performing alternate IKM officer duties for the CSU - Deputize for higher grade staff, if required - Performs other duties as may be required