Team Assistant Asset Management Berlin

We offer an opportunity you simply won’t find anywhere else. In less than four years, Mileway has grown into Europe’s leader in last mile logistics real estate, with a 350-plus team across more than twenty offices in ten countries._

We’re looking for a proactive, driven new colleague as Team Assistant to join us on our adventure in Berlin. You’ll be part of a dynamic team, working alongside colleagues from all over the world.

**You will support both, the Construction/Project Management and the Asset Management team.**

**Working at Mileway**
We offer an opportunity you simply won’t find anywhere else. Launched in 2019, Mileway has rapidly grown into Europe’s leader in last-mile logistics real estate, with a team of over 550 across more than twenty offices in 11 countries. From the start, Mileway set out to be a different kind of real estate company, with a cloud-based IT infrastructure and a team that combines local expertise with the pooled strengths of a pan-European presence.

Our culture is fast-paced and highly international, with team members from more than 50 countries, bringing diverse perspectives and a “can-do” attitude to everything we do. While we have already achieved a lot, we’re only just getting started - our mission is to be Europe’s leading provider of last mile logistics real estate, enabling businesses to thrive, driving sustainability forward, and shaping the cities of tomorrow. To get there, we live by our values: Drive, Trust, Grow, Together.

At Mileway, we believe company growth comes from supporting the growth of our combined capabilities. That’s why we offer an in-house learning & development program where personal, professional, and business development go hand in hand, helping you carve out your own unique career path. While your base will be our Amsterdam office, we embrace a flexible approach to work, supported by a state-of-the-art technology package to keep you connected wherever you are.

**What you’ll do**
- **Administrative Support**: Provide general administrative assistance to both, the Construction and Asset Management team.
- **Project Management**: You organize projects regarding tender, commissioning and projects as well as tracking payments.
- **Customer Relationship Management**: Support the team in the direct contact with leads for vacant units in Salesforce
- **Contract and Order Preparation**: Support the preparation of contracts and purchase orders as needed.
- **Document Management**: Maintain and organize important documents, files, and records for both departments such as construction contracts or lease agreements.
- **Scheduling**: Coordinate and schedule meetings, appointments, and events for team members. You’ll stay on top of what’s happening.
- **Reporting**: Assist in the preparation of reports, presentations, and data analysis.
- **Collaboration**: Work with team assistants from other German offices to align our way of working and share knowledge to learn from each other.
- **Office Management**: Assisting supervisors and employees with administrative tasks such as telephony, reception, mail handling; Ordering office supplies and monitoring the maintenance of office machines

**What you’ll bring**
- Knowledge or experience in technical, secretarial, lease administration, property management, or other related disciplines. Although not essential, a real estate background is a plus.
- You’re a hands-on self-starter who works confidently and independently, and you also collaborate well with others.
- A high degree of organizational awareness. You know what it takes to get things done. Nothing stays on your to-do list for long.
- Your technology skills. Strong preference for experience with Yardi Voyager, Salesforce and / or DocuSign. You’re also competent with MS Office (Outlook, Excel, Word and PowerPoint)
- Language skills. This role requires you to be fluent in German and have an excellent command of English, both spoken and written
- Being able to think three steps ahead. You can link different activities and understand how they influence and are dependent on one another
- Your positive, proactive, can-do attitude and problem-solving skills. You create order in a hectic and dynamic environment. Keeping things running smoothly not only comes naturally to you, but you also know how to have fun doing it
- Our vision is to be the number one gateway to urban communities. To get there, we live our values: Drive, Trust, Grow, Together._