Reception and Administrative Assistant

vor 2 Wochen

Frankfurt am Main, Deutschland ISF International School Frankfurt Rhein-Main Verwaltungs-GmbH Vollzeit

ISF International School Frankfurt Rhein-Main Verwaltungs-GmbH (ISF) is a premiere, private international school that has been in operation for more than 25 years. The school brings together people and cultures from all over the world and provides a distinctive, high-quality education.

ISF is a private, full-day school for students from Kindergarten/Pre-School through Grade 12. Our spacious campus equipped with state-of-the-art facilities is located in the west of Frankfurt, Germany.

With approximately 150 employees from 25 different countries, ISF is one of the most prestigious international schools in Germany.

To ensure that we are able to continue the successful development in the future, we are looking for a committed, motivated person to start in the following position at the earliest possible date:
**Reception and Administrative Assistant (M/F/d), part time (40%)**

**Your Responsibilities**

In this position, you will be responsible for welcoming the ISF community upon reception. The duties of the position will include but will not be limited to the following tasks:

- Receiving parents, students and teachers and assisting them with their enquiries regarding various aspects in the school
- Answering the telephone - announcing and transferring incoming calls and forwarding messages for calls that cannot be taken or transferred
- Distributing incoming telefaxes and sending out any that are required from colleagues
- Help with admin work in various Administration departments of ISF - e.g. Marketing,
- Library, Student Life Organisation® etc.
- Issuing school confirmations
- Updating the new addresses of parents
- Filling in of accident reports
- Commissioning of courier services (e.g. FedEx, DHL, UPS)
- Post - stamping outgoing post/packages and taking to the post office including registered mail
- Organizing/carrying out the report card enveloping and mailing at the end of the school year
- Covering the nurse’s duties during her absences or lunch time
- Distributing the internal mail twice per day
- Carrying out special tasks that may arise throughout the year in other departments such as the Parent-Teacher Conferences and school events during the year, Sommerfest, International Day, Student Life Organisation® etc.
- Photocopying - bulk copying for the academic staff when needed
- Transcripts - preparing for all leaving students throughout the year and specifically at the end of the school year in June/July/August when requested by the families
- Any other duties assigned by the Personnel Secretary or the ISF Director

Art der Stelle: Teilzeit, Befristeter Vertrag
Vertragsdauer: 24 Monate
Arbeitsstunden: 16 pro Woche

Arbeitszeiten:

- Montag bis Freitag

Leistungen:

- Betriebsarzt
- Kostenloser Parkplatz
- Kostenloses oder Vergünstigtes Essen
- Preisnachlässe auf Produkte/Dienstleistungen des Unternehmens

Ausbildung:

- Lehre/Ausbildung (Erforderlich)

Berufserfahrung:

- Bürotätigkeiten: 3 Jahre (Erforderlich)

Sprache:

- Englisch (Erforderlich)
- Deutsch (Erforderlich)

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