Executive Assistant to The CEO

vor 2 Wochen

Darmstadt, Deutschland exocad gmbh Vollzeit

For our headquarter office in Darmstadt, we are looking for you as a reliable and dedicated

**Executive Assistant to the CEO (M/F/d)**:
to support and ensure that the day-to-day business runs smoothly. In this versatile and challenging key position, you will act as a point of contact between managers, employees, customers, and external partners, to enable the leadership to perform effectively and efficiently.

**Your tasks**:

- Calendar management and organization of internal and external appointments, preparation and following up on meetings and requests
- Handling incoming communications, prioritizing messages, and responding to inquiries on behalf of management
- Booking of travel and accommodation requirements, issuing expense reports
- Collaboration with other departments to facilitate cross-functional communication and alignment with board initiatives.
- Coordination of workshops and internal events
- Maintaining a comprehensive and up-to-date repository of board-related documents
- Confident and discreet communication with contacts at various levels across and outside the company
- Steering of individual projects on need basis
- Contribute to the creation of a motivating and modern corporate culture together with HR and the management team

**Your profile**:

- Bachelor’s degree in business administration, management or a related field is preferred
- Proven experience of 3-5 years in a similar position
- Excellent organizational skills with a keen eye for detail and the ability to prioritize multiple tasks effectively
- Flexibility to adapt to changing priorities and to work under tight deadlines
- Demonstrated ability to work independently, exercise good judgment, and take initiative when needed.
- Exceptional verbal and written communication skills, including the ability to draft professional correspondence and meeting minutes
- Strong interpersonal skills with the ability to interact confidently and professionally with senior executives and board members
- Very good knowledge of English and German, both written and spoken (C1 level), additional languages would be a plus
- Proficiency in using Microsoft Office Suite
- Discretion and ability to handle sensitive and confidential information with utmost integrity.
- Strong interpersonal skills, empathic, able to connect with people at all levels of the organization and build effective relationships with key stakeholders

**Our offer**:

- Exciting and varied tasks in an international, dynamic and growing software company
- A positive working atmosphere that promotes both individual freedom and responsibility
- Modern offices with latest IT-equipment
- 30 days vacation
- Free barista coffee, drinks, fruit and snacks
- Subsidized employee restaurant with fresh and healthy food
- JobTicket, JobRad, discount membership in premium fitness club located inhouse
- Discounts through Corporate Benefits

**Sound like a good fit?**:
**Please use our online form to apply**:
Onlinebewerbung

**For questions, please contact us**:

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