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Überblick:
**Job Summary**
The Third Party Engagement & Project Specialist supports the Business Unit by managing third-party engagement processes and coordinating cross-functional projects. This role ensures compliance with internal and external regulations while enhancing operational efficiency through structured coordination, documentation, and stakeholder collaboration.
The position also provides organizational and logístical support to the Brand Teams, including meeting coordination, congress planning, and vendor management. Additionally, the role oversees web shop operations and supports the execution of marketing and sales activities across the business unit.
**Essential Functions of the Job (Key responsibilities)**
**Third Party Engagement (ca.70%)**
- Act as the central liaison for all third-party engagement requests across the team.
- Coordinate end-to-end engagement processes, ensuring compliance with finance, legal, data privacy, QA, PV, IT, and other internal stakeholders.
- Ensure secure and compliant storage of inspection
- and business-relevant documentation for legal and compliance review, audits, and monitoring.
- Process and track invoices in collaboration with Finance and vendors, ensuring timely, accurate and, compliant payments.
- Contribute to monthly financial reporting by supporting accrual processes and maintaining detailed financial dashboards.
- Develop and maintain tools, trackers, and documentation to enhance process efficiency.
- Drive continuous improvement initiatives in customer service, training, and internal processes.
- Onboard new internal and external stakeholders relevant to the engagement process.
- Provide technical support for NAF and FMV tiering processes.
- Manage PR/PO creation and adjustments, including troubleshooting.
- Act as back-up for 3PES from other departments in case of absences
**Project Specialist (ca. 30%)**
- Provide administrative project support to Brand Teams and Business Unit, including material approval workflows and SharePoint site management.
- Assist in the selection and coordination of agencies, vendors, and third parties.
- Oversee web shop operations, including item setup, communication, and logistics for bulk shipments (e.g., patient brochures).
- Organize internal and external meetings, including agenda preparation, minute-taking, and action tracking.
- Support the planning and execution of congresses and conferences.
**Qualifications (Minimal acceptable level of education, work experience, and competency)**
- Bachelor’s degree or equivalent professional experience.
- Initial experience in a multinational environment; pharmaceutical industry experience is a strong advantage.
- Strong organizational skills and attention to detail.
- Proactive, hands-on, and solution-oriented mindset with a drive for continuous improvement.
- Excellent communication skills (verbal and written) in both English and German.
- Ability to work independently and collaboratively in a dynamic, cross-functional team.
- Affinity for regulatory topics and willingness to develop expertise in compliance, anti-bribery, anti-corruption, and healthcare regulations.
- Basic understanding of GDPR is a plus; willingness to deepen knowledge in this area.
- Strong analytical skills and ability to draw actionable conclusions.
- Proficiency in Microsoft Office and familiarity with internal systems and tools (e.g., PR/PO platforms, SharePoint).
Disclaimer: The above statements are intended to describe the general nature and level of work performed by employees assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities, and qualifications. Management reserves the right to change or modify such duties as required.
We Respect Your Privacy
You may have the right to access, delete, restrict, edit, move, or object to the use of your personal data. You may also have a right to report concerns to the authority responsible for data privacy in the country where the position is based or where you live or work.
You can learn more about Incyte’s data protection practices here. By accessing this link you can learn about the types of personal data we collect, how we use it, whether collection and processing is optional, sources of the personal data we process, how it is shared, where it is stored or transferred to, how long we keep it, and contact information for Incyte, Incyte’s data protection officer, and your supervisory authority (if applicable).
