Executive Assistant

**About Munich Electrification**

Munich Electrification is an innovative company founded with the aim of accelerating the transition to electric and connected mobility. We develop innovative electronic control units for electric vehicles for our global customers. Our international team is composed of highly motivated and exceptional engineers. We offer a relaxed and friendly work atmosphere with flat hierarchies. As a small and specialized team we are well-aware of the importance of each individual colleague and support and promote each employee according to their abilities and needs. Our office with adjacent prototype and testing lab is located in the heart of Munich at the Heimeranplatz. Learn more about us on our website.

**Your role**

As the Executive Assistant & Front Desk at Munich Electrification, you will be supporting our Managing Directors (mainly our CEO) with exciting and diverse tasks. You will independently coordinate and organize internal and external appointments, schedules and travel planning. You will handle correspondence (English and German), prepare presentations, documents and reports, schedule calls and provide continuous support in daily organizational matters. With your initiative and structured way of working, you are a professional relief for our Management in all key administrative tasks. You will manage our front desk to ensure a welcoming and professional reception for our guests. You will work 25-30 hours per week and be in the office at least 4 days a week to ensure our reception is staffed.

**Your future tasks at a glance**
**1. Executive Support**:

- Provide comprehensive administrative support to executive management, including scheduling meetings, managing calendars, and preparing materials.
- Coordinate and facilitate communication between the executives and internal/external stakeholders.
- Draft, review, and distribute various documents and correspondence on behalf of executive management (internal communication).
- Organize travel arrangements, itineraries, and accommodations for executives.
- Assist in the preparation of reports, presentations, and other materials for executive meetings.
- Administrative support for int./ext. event organization

**2. Front Desk Management**:

- Serve as the primary point of contact for visitors, ensuring a welcoming and professional reception.
- Answer and direct incoming phone calls, taking messages as necessary.
- Accreditation of guests with visitor badges
- Manage incoming and outgoing mail and packages.
- Maintain the cleanliness and organization of the reception area.

**What you bring with you**
- Successfully completed commercial apprenticeship or a comparable qualification
- Relevant experience in a comparable position, preferably in an international environment
- Excellent organizational and communication skills (spoken and written) in English and German
- Very good skills in Microsoft Office tools Excel, PowerPoint and Word required
- Highly motivated, independent and willing to take responsibility
- Strong attention to detail and problem-solving abilities
- A professional, proactive and service-oriented way of working

**What we offer**

The chance to be part of a highly innovative, agile, and unique team with the most prestigious customers in the automotive sector. You will gain a deeper knowledge around connected & electric vehicle batteries, battery management and electronics development. Strive in an exciting working environment, experience various inspiring team events, benefit from an adequate and competitive compensation, flexible working hours and the possibility to work from home. In our office we supply all employees with a healthy lunch and fresh snacks everyday.

We additionally offer our permanent full-time employees, among other benefits:

- Free access to the fitness center right next to us
- Public transport ticket for Munich
- Bike-Leasing via Business Bike

Art der Stelle: Teilzeit, Festanstellung

Erwartete Arbeitsstunden: höchstens 30 pro Woche

Arbeitszeiten:

- Keine Wochenenden
- Montag bis Freitag

Leistungen:

- Betriebliche Altersvorsorge
- Betriebliche Weiterbildung
- Betriebsarzt
- Empfehlungsprogramm
- Essenszuschuss
- Firmenevents
- Kostenlose Getränke
- Kostenloser Parkplatz

Ausbildung:

- Lehre/Ausbildung (Wünschenswert)

Berufserfahrung:

- Bürotätigkeiten: 2 Jahre (Wünschenswert)
- Microsoft Office: 3 Jahre (Wünschenswert)
- Assistenz: 3 Jahre (Wünschenswert)

Sprache:

- Deutsch (Wünschenswert)
- Englisch (Wünschenswert)

Arbeitsort: Vor Ort