Office Administrator
vor 2 Wochen
Company Description
Join Veeam Team
The Veeam® team invites you to work together on Veeam’s products in a modern and friendly environment.
We create software products for data protection, management, backup and recovery. Our solutions help banks and manufacturers, hotels and hospitals, airports and air companies to keep their data protected and always available. To name a few, Hard Rock Hotel and Casino, Gatwick Airport, Telefonica Germany, Telecom Italia, Porsche Informatik, L’Oréal Denmark, Volvo Car BeLux are using Veeam products.
Overall, we have 450,000+ customers around the globe.
We leverage cutting-edge technologies to develop the most simple, flexible, reliable and powerful solutions in the industry. These challenging tasks are addressed by 4,500+ employees in 35+ offices over the world.
Now we are looking for an **Office Administrator** for our office in Berlin, Germany.
**Job Description**:
**Your tasks will include**:
- Manage vendor, service provider, and landlord relationships for timely payments and invoicing
- Negotiate contracts, prices, and leases with office vendors and service providers
- Provide support to relocating employees and handle inquiries and complaints
- Manage office operations, including equipment acquisition, layout organization, and systems management
- Develop and implement office policies, procedures, and standards
- Manage the office budget, analyze variances, and make necessary corrections
- Monitor office access system and handle mail, shipping, supplies, bills, and errands
- Review and analyze special projects, keeping management informed
- Support HR department with newcomers and coordinate with IT department for equipment needs
**Qualifications**:
**What we expect from you**:
- Bachelor's Degree, ideally in HR or an economic field
- Minimum 1 year of administration experience
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Fluency in English and German
- Ability to work well under pressure, meet deadlines, and take a proactive approach
- Excellent communication and interpersonal skills
Additional Information
- Excellent professional and career opportunities in the international team of talented and energetic people
- Flexible working hours, no bureaucracy or formalism
- Professional trainings and education, including courses and conferences, internal meetups and unlimited access to online library
- Statutory insurances, statutory pension plan & supplementary pension plan
- Accident insurance: Worldwide 24/7 coverage of accident cases
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