Travel Administration Assistant

**Enlightening Science**

European XFEL is an international non-profit company located in the Hamburg area in Germany. It operates a 3.4 km-long X-ray laser, which produces X-rays of unique quality for studies in physics, chemistry, the life sciences, materials research and other disciplines. The diverse scientific facilities at European XFEL enable scientists from across the globe to carry out a wide range of experimental techniques.

For our User Office group we are looking for a

**Travel Administration Assistant (f/m/d)**:
**The Position**
- handling and follow-up of the business travel management workflow, from travel request and travel booking to settlement of reimbursement
- checking and approval of business travel related invoices and claim documents
- general contact point for staff, guests and users concerning business travels
- practical (travel) arrangement and communication for funded users and Proposal Review Panel members
- stand in for other User Office colleagues in case of absence

**Requirements**:

- accounting or commercial professional training, or Bachelor's degree in relevant administrative topic or equivalent
- experience in processing travel expense reports and claims, including handling tax invoices
- general knowledge of relevant legal framework (Federal Travel Expense Act = Bundesreisekostengesetz, Fiscal Code Law = Einkommensteuergesetz), as well as experience with travel management systems are an asset
- proficient use of MS-Office software package
- English is the working language, knowledge of German is considered an asset
- communicative service-oriented personality with ability to focus and good organization skills

Working place will be Schenefeld, in the Hamburg metropolitan area. General information on working in Germany, the Hamburg area and the European XFEL can be found on our **Career Page**.

**Reference Number**

A-243

**Duration**

This appointment is limited to 2 years.

**Our offer**

Become part of a vibrant international and multi-cultural team of scientists, engineers, technical and administrative staff. Be involved in cutting edge scientific and technical progress and participate in our international networks. Experience our atmosphere of tolerance and respect.

Salary and benefits are similar to those of public service organizations in Germany, this includes for example:

- family friendly working environment (e.g. additional childcare days)
- flexible working times and option for work from home depending on tasks
- 30 days of vacation, 24th and 31st of December are free as a courtesy of the employer
- extensive relocation benefits
- generous company pension scheme (6,45% of monthly salary)
- monthly social events and subsidized company restaurant
- partially financed job-tickets for public transportation
- extensive training opportunities incl. subsidized English and German language classes
- Easy and free access to a mental health platform to support your wellbeing

Our company language is English.

**Application**

Please provide your CV and a motivation letter in English as well as any reference letters.

The European XFEL GmbH is an equal opportunity and affirmative action employer and we promote and support diverse and heterogenous teams. Applicants with disabilities will be given preference over other equally qualified applicants.

**Application Deadline**:30/11/-0001