Procurement Assistant

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

IRC (International Rescue Committee) Germany is looking for a

**Procurement Assistant (f/m/d)**
- Berlin or remote Germany-wide | as soon as possible_
- full-time | 30.12.2026_

**About IRC Germany**

In 2016, IRC Germany was founded and is involved in the areas of education, economic wellbeing, and safety, legal protection, and empowerment throughout Germany.

The Procurement Assistant is a full-time position providing support for the IRC Deutschland offices in Berlin and Bonn, home offices and support for international programs if needed. Reports to the Procurement Manager in IRC Germany and as a back-up to the Associate Director of Operations. The position does not have supervisory responsibility.

**Major Responsibilities**
- Support in development of procurement specifications
- Process approved Purchase requests, create Purchase requests, ensuring data accuracy
- Request for quotations from suppliers and support with requests from suppliers
- Support with procurement for HQ units and RAI Germany programs and if needed outside of Germany
- Create vendors and work with the MDM team, vendor status maintenance, product creation in the system
- Manage the P2P process in INTEGRA and work closely with finance and other teams
- Participation in PUTs (Projektumsetzungstreffen)
- Supports with managing supplier relationships and performance
- Maintain suppliers file and documentation
- Document supplier performance
- Identify and analyze compliance risk in procurement processes
- Provide consistent and constructive support to other departments to ensure compliance with policies and procedures
- Identify and report procurement red flags
- Ensure compliance with donor regulations and update the Grants / Project specific procurement procedures tracker.

**Your Profile**
- Completed apprenticeship in a relevant field (such as logistics, industry merchant, etc.) and/or university degree in a relevant area (logistics, global supply chain/operations management, etc.)
- 1 years of work experience in Procurement or office management.
- Knowledge of generic procurement procedures and practices in the field of NGO and/or public service
- Able to work effectively in a highly matrixed structure
- Fluency in oral and written English and German (min. B2 level)
- Strong communication and interpersonal skills
- Proven problem solving and customer service skills: the ability to successfully provide support to staff
- Solid organizational skills: the ability to manage competing priorities and meet deadlines under competing deadlines in a fast-paced environment
- Flexible work attitude: the ability to work productively in a team environment & independently
- Must have permission to work in Germany.
- You have German and English language skills at B2 level according to the** **Common European Framework of Reference for Languages (CERF)

**What We Offer**
- Meaningful work in a multi-cultural team
- A starting salary of 39,996 Euro gross per year as well as a merited annual salary increase
- Attractive benefits for employees such as gym membership, company pension plan, job bike leasing, Deutschland ticket and special leave days
- 30 days of annual leave
- Flexible hybrid-work options (working hours, office/homebased)
- Training and development opportunities.
- curriculum vitae (max. 2 pages),
- at least three references
- The IRC and IRC workers must adhere to the values and principles outlined in _IRC Way -_ _Standards for Professional Conduct_. On this basis, the IRC operates and enforces policies on Client Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation._

You can find more information about IRC Germany at IRCDeutschland.de.

IRCGermany

**Standard of Professional Conduct**:The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way - our Code of Conduct. These are Integrity, Service, Accountability, and Equality.

**Commitment to Gender, Equality, Diversity, and Inclusion**:The IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibi