Executive Assistant

PURPOSE & OVERALL RELEVANCE FOR THE ORGANIZATION
- Support the VP and deliver a high service mentality to ensure effective and efficient organization in the department.

KEY RESPONSIBILITIES
- Take charge of routine correspondence to ensure timely and accurate response
- Format, type and edit a variety of material, including correspondence, memos, minutes, reports and confidential material
- Schedule and organize internal and external meetings/conferences
- Coordinate and execute travel arrangements and support the entire Retail&Franchise team (e.g. flight and hotel booking, Visa)
- Support to complete travel expense reports
- Handle the department cost-center, including regular monitoring for budgets, approval of invoices to ensure correct accounting transactions
- Maintain and update templates, department files and Organizational charts and assist in creating/revising of presentations
- Assist in and coordinate projects and assignments as requested/directed

GENERAL TASKS
- Order office supplies and administrate the shopping platform
- Coordination and administration of investment requests (budget management)
- Support the on boarding of new team members (workspace, hardware supply, master data maintenance, access rights, office supplies, etc.)
- Supporting office setups and moves within HQ
- Understands and provides information about standards, processes and policies
- Support the teams in day to day business

AUTHORITIES
- i. A.

KEY RELATIONSHIPS
- Global Sales (Global Retail, Digital, DPC & WHS)
- Global IT
- Global Brand
- Markets
- Finance (Global, Sales and Brand)
- Senior Executive Board Assistants

KNOWLEDGE, SKILLS AND ABILITIES
- Creative and open-minded individual
- High level of service orientation and passion in dealing with diverse internal and external stakeholders/ customers
- Ability to work as adaptable and agile team player in a volatile and ambiguous environment
- Very good communication skills
- Fluent in written and spoken English is a must. Another language is a benefit
- Very good organizational skills and basic project management skills
- Progressed working knowledge of Microsoft Office (particularly Excel, PowerPoint, Word, Outlook) and affinity for tools
- Excellent PC software skills

REQUISITE EDUCATION AND EXPERIENCE / MINIMUM QUALIFICATIONS
- +3 years of experience
- Experienced in job and fully qualified/trained
- Combined theoretical and practical knowledge incl. company policies and practices
- Basic knowledge in related job areas

AT ADIDAS WE HAVE A WINNING CULTURE. BUT TO WIN, PHYSICAL POWER IS NOT ENOUGH. JUST LIKE ATHLETES OUR EMPLOYEES NEED MENTAL STRENGTH IN THEIR GAME. WE FOSTER THE ATHLETE’S MINDSET THROUGH A SET OF BEHAVIORS THAT WE WANT TO ENABLE AND DEVELOP IN OUR PEOPLE AND THAT ARE AT THE CORE OF OUR UNIQUE COMPANY CULTURE: THIS IS HOW WE WIN WHILE PLAYING FAIR.

COURAGE: Speak up when you see an opportunity; step up when you see a need..

OWNERSHIP: Pick up the ball. Be proactive, take responsibility and follow-through.

INNOVATION: Elevate to win. Be curious, test and learn new and better ways of doing things.

TEAMPLAY: Win together. Work collaboratively and cultivate a shared mindset.

INTEGRITY: Play by the rules. Hold yourself and others accountable to our company’s standards.

RESPECT: Value all players. Display empathy, be inclusive and show dignity to all.

**AT ADIDAS, WE STRONGLY BELIEVE THAT EMBEDDING DIVERSITY, EQUITY, AND INCLUSION (DEI) INTO OUR CULTURE AND TALENT PROCESSES GIVES OUR EMPLOYEES A SENSE OF BELONGING AND OUR BRAND A REAL COMPETITIVE ADVANTAGE.**

**- CULTURE STARTS WITH PEOPLE, IT STARTS WITH YOU -**

**BY RECRUITING TALENT AND DEVELOPING OUR PEOPLE TO REFLECT THE RICH DIVERSITY OF OUR CONSUMERS AND COMMUNITIES, WE FOSTER A CULTURE OF INCLUSION THAT ENGAGES OUR EMPLOYEES AND AUTHENTICALLY CONNECTS OUR BRAND WITH OUR CONSUMERS.**
- JOB TITLE:
- Executive Assistant - Retail and Franchise Europe (M/F/d)
- BRAND:

- LOCATION:
- Herzogenaurach
- TEAM:
- Corporate Services
- STATE:
- BY
- COUNTRY/REGION:
- DE
- CONTRACT TYPE:
- Full time
- NUMBER:
- 532113
- DATE:
- Jul 22, 2025