Executive Assistant to CEO
Vor 5 Tagen
**Executive Assistant to CEO (w/m/d)**
**Full-Time - In office (Frankfurt)/Hybrid
**Who We Are**:
Trilogy Writing & Consulting GmbH is a globally renowned medical writing company with headquarters in Frankfurt, Germany and a presence across Europe and North America. We specialize in creating regulatory documentation for the international pharmaceutical industry.
**Position Summary**:
**Essential Job Functions**:
- Manage the CEO's calendar, scheduling appointments, meetings, and travel arrangements, while ensuring that the CEO is fully prepared and informed of all relevant details.
- Plan, organize, and coordinate all logistics for meetings, including the preparation of materials and the management of all follow-up actions.
- Research and analyze information to assist the CEO in decision-making, and prepare reports and presentations as required.
- Liaise with other members of the executive, leadership, and management teams and external stakeholders on behalf of the CEO.
- Manage the CEO's expenses and ensure that all financial records are accurate and up to date.
- Maintain the highest level of confidentiality and professionalism.
**Experience, Knowledge, and Skill Requirements**:
- Proven relevant experience as an executive assistant to a CEO or other executive.
- Certificate/bachelor’s degree in business administration, management, or a related field would be an asset.
- Excellent written and spoken English and German.
- Excellent organizational, analytical, and problem-solving skills.
- Strong attention to detail and ability to multitask.
- Ability to work independently and manage competing priorities.
- Excellent communication skills, both written and verbal.
- Proficient in Microsoft Office Suite (Word, Excel, and PowerPoint) and other relevant software.
- Discretion and ability to handle confidential information.
- Ability to work flexible hours.
**What We Offer:
At Trilogy you will be part of a company that values its employees and nurtures a friendly, relaxed atmosphere. You will be based in the Frankfurt office (some home office time is an option). Remuneration will be relative to your experience, plus all standard German benefits and several Trilogy-specific benefits.
- Trilogy Writing & Consulting is an equal opportunity employer. Our company values are based on inclusivity and diversity, and we do not discriminate or allow discrimination on the basis of race, color, religion, sex, age, sexual orientation, gender identity, national origin, citizenship, marital status, disability, or any other characteristic protected by law. We passionately believe in creating a supportive environment in which everyone can grow, flourish, and do their best work.
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