Office Coordinator

**Purpose of your Job**:
As Office Coordinator, you will be the organizational heartbeat of our workplace—ensuring seamless day-to-day operations and supporting a productive, welcoming environment for both staff and visitors.
This role is central to maintaining smooth administrative workflows, managing office supplies, coordinating schedules, and handling internal and external communications. You’ll act as the go-to person for various departments, helping to streamline processes and keep everything running efficiently. Additionally, you’ll oversee the receipt of consumables and samples, and manage invoicing with accuracy and care.

**Your Responsibility**:

- Front desk management: act as main contact person for team and external vendors regarding office-related topics
- Manage and direct visitors
- Receive, screen, direct and relay telephone calls and fax messages
- Keep office clean and organized to promote an efficient work environment
- Manage correspondence with service vendors
- Order and maintain office supplies
- Oversee property management services, including maintenance of building and ordering proper janitorial supplies if needed
- Accept and document incoming samples, consumables and goods of any nature in the appropriate way while adhering to the company guidelines
- Operational preparation of the meeting rooms, both the set-up and return to the original state, as well as the supervision and coordination of catering
- Take care of special requests to ensure smooth and uninterrupted daily routines
- Preparation of accounting documents
- May participate in billing and accounting duties, including resolving billing questions, managing invoices and delivery notes
- Undertake any other admin, customer service and accounts duties as required
- Be a cultural ambassador and support culture in office to ensure positive working environment

**What you need to succeed**:

- Apprenticeship as business clerk or comparable
- Front / back office experience preferred (2-5 years)
- Exceptional proficiency in Microsoft Office Programs
- Exceptional communication skills in German and (Business) English
- Ability to implement procedures in a fast-paced and evolving environment
- Excellent customer service skills
- Attention to detail
- Excellent time management skills
- Ability to work under pressure
- Ability to work well without supervision, decision making skills

**Why to join Coriolis?**:
**_ Let’s formulate innovation together _**:
**_We would like to grow together with you_**:

- Let’s continue building and creating the future now Join our Team of currently around 200 employees. In a highly motivated and interdisciplinary team, we provide you with a great chance to increase your experience. We offer an attractive work space at the Martinsried site. Let’s make a difference together_

**_Please use our career portal exclusively for this purpose._**:

- We would like to support you from the very beginning to shape your development possibilities here at Coriolis._
- For questions or further information, please visit our website or contact us directly._

**Your Contact**:
**_ Dominik Schwemmer_**:

- Senior Business Partner - Talent & Development_
- People, Organization & Culture Unit_
- Coriolis Pharma Research GmbH_
- Phone: +49 (0) 89 - 417760 - 0_
- Fraunhoferstraße 18 b, 82152 Martinsried_

**About us**:
**Coriolis Pharma** is a global contract research and development organization (CRDO) and a premier partner for the development of liquid and lyophilized drug products, analytical services, and manufacturing services across a vast array of therapeutic modalities, including biologics, gene and cell therapies and vaccines.

Our scientists design and execute platform and custom services to accelerate and derisk our clients’ programs right from the start and throughout the entire product lifecycle.

Our company culture is based on diversity, teamwork and open and appreciative communication. That's why wonderful people from over 36 nations around the world work together successfully at Coriolis.
Our headquarters are located in Martinsried near Munich, Germany. An additional project management and business development team in the United States enables our US clients to work seamlessly with our German offices.

**What motivates us?**Our motivation is to improve the quality of life for humankind by enabling the development of innovative drugs through outstanding biopharmaceutical services from preclinical to commercialization