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Administrative Support Specialist
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**Employment Information**:
- Languages**English**
- Industry**Administration and Secretariat**
- Type**Onsite**
- Level**Professional**
- Updated**04 Nov-2024**
Locations
Mongolia
Description
The European Technology Chamber is a registered NGO that enables European companies to use their technologies for the benefit of Europe and mankind - following our vision “Technology obliges”. As Europe’s leading tech network, we are constantly enlarging our team to serve our network even better.
We are currently building our team and now searching for
Administrative Support Specialist (M/F/d) - Onsite
Your Mission:
Your daily tasks
Provide comprehensive administrative support to ensure efficient day-to-day office operations.
Manage office supplies, equipment, and maintain office filing systems.
Assist with scheduling meetings, preparing agendas, and taking minutes.
Translate documents and communications between Mongolian and English, ensuring accuracy and professionalism.
Provide translation support during meetings and presentations as needed.
Support office management functions, including coordinating travel arrangements, event planning, and logistics.
Ensure that the office is well-maintained and that administrative tasks are completed on time.
Serve as a key point of contact for internal and external stakeholders.
Convey information clearly and professionally through both verbal and written communication.
Organize and manage office calendars, scheduling, and appointment coordination.
Assist in preparing reports, presentations, and other office documentation as needed.
Handle sensitive and confidential information with discretion and professionalism.
Work closely with colleagues across departments, fostering a collaborative and supportive office environment.
What we are looking for:
Bachelor’s Degree in International Relations, Business Management, or a related field.
Proven experience in an administrative support role.
Languages with document translation (English and Mongolian) is highly preferred.
Previous experience in office management is a plus.
Proficiency in both written and spoken English and Mongolian.
Strong organizational skills with the ability to manage multiple tasks and priorities.
We offer:
We stand for the vision of a better and more sustainable world - hand in hand with European technology companies. With the personalities who are active in our organization worldwide, you create a great network and inspiration for your daily work - also for your personal future. So you get the chance to grow with us and the whole EU Tech Chamber.
