Office & Facilities Coordinator
vor 1 Woche
Location: Garching Work Arrangement: 5 days/week onsite Department: BEF / Office & FacilitiesRole PurposeThe Office & Facilities Coordinator ensures the efficient operation of the Garching office by managing day-to-day facilities activities, supporting employee lifecycle processes, and providing administrative assistance to internal stakeholders. This role acts as a key point of contact for employees, visitors, and vendors, ensuring a well-organized, safe, and compliant work environment.Key Responsibilities1. Office & Facility Management· Oversee daily office administration, including reception duties, mail handling, and office supplies management.· Manage visitor reception and registration processes.· Distribute and track parking lot cards, office access keys, and related documentation.· Coordinate meeting room catering and onsite service arrangements.· Monitor general office conditions and coordinate regular maintenance and repair work with external vendors.· Maintain facility-related processes, records, and documentation.· Support during internal and external audits in the Facilities area, ensuring accurate documentation and compliance with company guidelines.2. Employee Lifecycle SupportProvide administrative support during the onboarding process, including preparation of access, materials, and documentation.Support the leaver process by coordinating return of equipment, access deactivation, and required paperwork.Process internal requests for corporate credit cards.Process internal requests for long-term rental cars, ensuring adherence to relevant policies.3. Health & Safety AdministrationDistribute health check-up documentation to employees and maintain associated trackers.Support ongoing Health & Safety tasks in collaboration with the responsible team, ensuring compliance with company requirements and legal standards.4. Additional Administrative SupportProvide coverage for the Subcon Manager DE, including handling associated administrative tasks during absences.Offer general ad hoc administrative support to BEF and other internal stakeholders as needed.Support tasks related to the employee leasing licence, including maintaining accurate documentation and compliance with regulatory requirements.RequirementsFull-time onsite presence (5 days/week) in the Garching office.Strong organisational skills with high attention to detail and the ability to manage multiple tasks simultaneously.Excellent communication and interpersonal skills.Reliability, discretion, and a proactive, service-oriented attitude.Previous experience in office management, facilities coordination, or administrative support is an advantage.Fluency in both German and English (written and verbal).
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Office & Facilities Coordinator
Vor 6 Tagen
Garching, Deutschland Infosys Consulting - Europe VollzeitLocation: Garching Work Arrangement: 5 days/week onsite Department: BEF / Office & FacilitiesRole PurposeThe Office & Facilities Coordinator ensures the efficient operation of the Garching office by managing day-to-day facilities activities, supporting employee lifecycle processes, and providing administrative assistance to internal stakeholders. This role...
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Office & Facilities Coordinator
Vor 7 Tagen
Garching bei München, Bayern, Deutschland Infosys Consulting - Europe VollzeitLocation: Garching Work Arrangement: 5 days/week onsite Department: BEF / Office & FacilitiesRole PurposeThe Office & Facilities Coordinator ensures the efficient operation of the Garching office by managing day-to-day facilities activities, supporting employee lifecycle processes, and providing administrative assistance to internal stakeholders. This role...
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Office & Facilities Coordinator
Vor 7 Tagen
Garching bei München, Bayern, Deutschland Infosys VollzeitLocation: GarchingWork Arrangement: 5 days/week onsiteDepartment: BEF / Office & FacilitiesRole PurposeThe Office & Facilities Coordinator ensures the efficient operation of the Garching office by managing day-to-day facilities activities, supporting employee lifecycle processes, and providing administrative assistance to internal stakeholders. This role...
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Office & Facilities Coordinator
Vor 6 Tagen
Garching bei München, Bayern, Deutschland Infosys Consulting - Europe VollzeitLocation: Garching Work Arrangement: 5 days/week onsite Department: BEF / Office & FacilitiesRole PurposeThe Office & Facilities Coordinator ensures the efficient operation of the Garching office by managing day-to-day facilities activities, supporting employee lifecycle processes, and providing administrative assistance to internal stakeholders. This role...
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Office & Facilities Coordinator
Vor 6 Tagen
Garching bei München, Bayern, Deutschland Infosys Consulting Vollzeit**Location: GarchingWork Arrangement: 5 days/week onsiteDepartment: BEF / Office & Facilities**Role PurposeThe Office & Facilities Coordinator ensures the efficient operation of the Garching office by managing day-to-day facilities activities, supporting employee lifecycle processes, and providing administrative assistance to internal stakeholders. This role...
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