International Affairs Advisor

About usThe University of Europe for Applied Sciences (UE) is a vibrant and dynamic institution that is dedicated to providing top-quality education to students from all around the world. Our programmes are delivered in English and/or German language, and with more than 100 nationalities represented on campus, we are proud to have one of the most diverse student bodies in Europe. Our campus locations in Berlin, Potsdam, Hamburg, Iserlohn, and Dubai (UAE) provide a truly international experience for our students and staff alike.At UE, we are more than just a university – we are a family and we believe our employees are our most valuable asset, and we are committed to creating a supportive and inclusive work environment where everyone can thrive. As part of the Global University Systems (GUS) network, we offer a wide range of professional development opportunities, including bachelor's and master's degree programs, language courses, and executive education. With approximately 87,000 students across 57 locations worldwide, GUS provides an unparalleled international network for learning and collaboration.If you are passionate about education and want to join a dynamic and innovative institution that values diversity, quality teaching, and its people, then we invite you to join our UE family today. www.ue-germany.comYour Responsibilities We are looking for a new colleague to join our International Affairs Team in Berlin on a full-time basis /40 hour a week as soon as possible, who shares our vision of excellence in education and who is committed to making a difference in the lives of our students and staff.The opportunity: The International Affairs Office at the University of Europe for Applied Sciences (UE) is the central hub for international opportunities across our campuses in Berlin, Potsdam, Iserlohn, Hamburg, and Dubai. We support students in their international journey by coordinating exchange programs (ERASMUS+, PROMOS, and more), study trips, and short-term mobility formats such as summer and winter schools. The IA team also provides guidance to international students on navigating German bureaucracy — including residence permits, registration, and other immigration-related matters — ensuring they feel supported throughout their studies. We build and maintain partnerships with universities and institutions worldwide, creating opportunities for student and staff mobility, academic collaboration, and the development of new international initiatives. Through these efforts, the International Affairs Office empowers the UE community to thrive in a globally connected world.Key tasks and Responsibilities:Provide hands-on guidance to international students on German bureaucratic and immigration-related processes (e.g., residence permits, registration with local authorities and job-seeking visas)Advise students through information sessions, workshops, and one-on-one meetings, with a strong focus on study abroad opportunities and support for incoming international students.Administer and advise on funding opportunities for student and staff mobility (e.g., Erasmus+, PROMOS, DAAD programs)Support and coordinate student orientation activities, workshops, and other events for incoming international student groupsCoordinate and administer summer/winter schools and additional short-term mobility formatsCollaborate with International Affairs Team and colleagues at all UE campus locations, as well as with academic, administrative, and service units at the assigned locationContributes to strengthening international partnerships and supporting institutional initiatives related to student and staff mobility and academic collaborationProvide general advisory and service support to students on various international affairs topicsIssue, verify, and process applications and administrative documents in compliance with university and external requirementsSupport International Affairs operations and other related dutiesYour profileCompleted vocational training or university degree or relevant practical experience in higher education (especially in International Affairs)Strong communication and advisory skills, with experience providing in-person, on-site guidance to studentsStrong knowledge of the German higher education system and its administrative processesGood understanding of immigration regulations in Germany, including residence permits and visa-related mattersExcellent organizational skills with the ability to manage multiple responsibilities in a fast-paced environmentExcellent written and spoken English and German language skillsAbility to work effectively in a multicultural and international environmentDemonstrated skills in problem-solving, proactive action, and conflict resolutionExperience with mobility programs and funding schemes (e.g., Erasmus+, PROMOS, DAAD)Prior international experience (e.g., studying, working, or living abroad) is advantageous. Demonstrated experience in event organization (e.g., orientations, workshops) and familiarity with university management systems (such as CampusNet) is desirableWhy us?Opportunity to work with a great team in a dynamic and international environment30 days of vacationAfter successfully passing the probationary period, we offer subsidies for employees’ well-being through our health budget with preventive and aftercare servicesVarious online language courses and opportunities to participate in online collaboration coursesNumerous campus events from the fields of art, culture, business and scienceOpportunity to develop and implement new ideas and concept