German-speaking Secretary

We are one of the world's leading law firms, with 31 offices across the globe. Our firm is uniquely positioned to advise market-leading clients on complex deals that frequently headline commercial and financial news.

We are seeking a trilingual Legal Secretary to join our Global Financial Markets department in our Luxembourg office. As a key member of our team, you will provide first-class professional support to fee earners, handling a range of administrative tasks and responsibilities.

• General administration: deal with email requests, calendar updates, draft and finalize documents, and support filing, printing, scanning, and archiving of files.
• Lawyer assistance: prepare expense reports, assist with timesheets, organize travel arrangements, appointments, conferences, and meetings, and assist with ad-hoc requests.
• Internal and external communication: ensure telephone coverage for internal and external calls, draft internal emails, and liaise with other departments to ensure smooth support to lawyers.
• Billing activities: deal with billing queries, open matters, prepare invoices, track payments, and coordinate with the central billing team.
• Other activities: ensure RCS recording and filing, liaise and support other Business Professionals when needed.

• Bachelor's degree in secretarial studies or administration.
• At least 2-3 years' experience in a similar position.
• Fluency in German, English, and French is an asset.
• Proficiency in the use of MS Word, MS Excel, MS PowerPoint, and Outlook.
• Dynamic and willing to learn attitude.
• Ability to adapt to changing priorities and work well under pressure.
• Flexible and able to work as part of a team in a confidential manner.

We are committed to treating all employees and applicants fairly and equally, regardless of their gender, gender identity and expression, marital or civil partnership status, race, color, national or ethnic origin, social or economic background, disability, religious belief, sexual orientation, or age. We have a variety of flourishing employee networks that provide a platform for colleagues to share experiences and advocate for change.