Digital Excellence Assistant
vor 2 Wochen
Passion for Innovation. Compassion for Patients.
Daiichi Sankyo Europe is dedicated to discovering, developing, and delivering new standards of care that enrich the quality of life around the world. Our European headquarters are in Munich, Germany, and we have affiliates in 13 European countries and Canada.
We are seeking a highly qualified candidate to fill the position of Assistant European Digital Excellence Department. The successful candidate will support the European Digital Excellence department head and team in coordinating activities, projects, appointments, travel, and administration.
The Position:
- Coordination of appointments, telco and web conferences, organization of business trips, travel expenses, external and internal meetings, i.e., visits of partners with hotel bookings, transfers, allocation of equipment and meeting rooms
- Correspondence with internal and external colleagues, e.g., contracts
- Independently managing calendars as well as scheduling and confirming internal and external appointments including ordering catering and booking of meeting rooms
- Manage all departmental financial project-related tracking, reconciliation, reporting, and processing in SAP
- Preparing and generating of purchase requisitions (BANF) in SAP
- Coordinating with procurement and tracking of financial status for ongoing projects/use cases
- Supporting month-end, quarterly, and year-end close financial processes and reporting
- Posting goods receipts/service performances and monitoring of project milestones plus adapting finance planning to actual project status (handling of "Obligos")
- Functional invoice review, correction handling with vendor and approval
- Support preparation and review of cost planning and phasing. Compilation and reporting of accruals in consolidation with the Project Manager
- Creating and managing contracts, using the Daiichi Sankyo ConTrax database tool
- Back-up for team and/or personal assistants (e.g., during holiday periods)
Education & Professional Experience:
- Business Management education such as certified business expert (kaufmännischer Fachwirt / Industriekaufmann/-frau), certified business economist (Betriebswirt), or equivalent
- Experience of at least 2 years in business management functions in mid-sized companies, authorities, or associations
- Experience in business computer applications like Microsoft Office, SAP etc.
- High proficiency of financial/accounting processes and administrative/organizational procedures and systems
- Very good knowledge of SAP system to support the internal requirements from DSE Finance
- Good knowledge of Microsoft Office 365: Word, Outlook, Excel, MS Project, Power Point
- Good Business management/project management skills
- Good oral and written communication skills
- Good interpersonal skills, team-player behavior
- Talent for effective organization/project management
- Proactive, independent, and goal-oriented working approach
- Great attention to detail and focus on flawless execution
- Flexible and works well even under pressure
- Good interpersonal skills, team-player behavior
Why work with us?
Working at Daiichi Sankyo Europe is more than just a job – it is your chance to make a difference and change patients' lives for the better. We can only achieve this ambitious goal together. That is why we foster a culture of mutual respect and continuous learning, with a strong commitment to inclusion and diversity. Here, you will have the opportunity to grow, think boldly, and contribute your ideas. If you have a proactive mindset and passion for addressing the needs of patients, we eagerly await your application.
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