Strategic Operations Coordinator

Vor 5 Tagen

Berlin, Berlin, Deutschland Autodoc SE Vollzeit
About Autodoc SE

As the largest and fastest-growing auto parts e-commerce platform in Europe, Autodoc SE is expanding its presence across 27 countries with a workforce of around 5,000 employees. The company has achieved a revenue milestone of over €1.3 billion in 2023, while serving more than 7.4 million active customers with its extensive portfolio of 5.8 million vehicle parts and accessories.

Job Overview

We are seeking an experienced Strategic Operations Coordinator to join our team. As a key member of the Autodoc PRO organization, you will report directly to the Head of DACH and provide comprehensive administrative support to ensure seamless business operations. Your primary responsibility will be to facilitate efficient communication and coordination between HR, managers, and other departments.

Key Responsibilities:
  • Administrative Integration Management: Collaborate with HR and departmental managers to oversee recruitment processes, ensuring timely and effective hiring. Maintain and regularly update employee dashboards and organizational charts to accurately reflect current staffing and structure.
  • Team Equipment Management: Oversee inventory management and procurement of work clothing and equipment for the team. Work closely with central operations to plan and acquire necessary technology resources, including smartphones, computers, and accessories.
  • Vehicle Fleet Administration: Coordinate vehicle rentals, track rental schedules and usage, manage fuel card distribution and usage, and supervise the administrative handling of vehicle accidents.
  • Field Feedback and Customer Support Management: Identify and report website functionality issues, handle customer complaints, and provide timely support and follow-up.
Requirements

To succeed in this role, you should possess:

  • Bachelor's degree in Business Administration, Management, or a related field (or equivalent work experience).
  • Experience (2+ years) in an administrative or assistant role, preferably within a dynamic, cross-functional environment.
  • Proficiency in MS Office Suite and experience with database management.
  • Excellent verbal and written communication skills in German and English, with the ability to liaise effectively across departments.
  • Aptitude for handling escalations and sensitive issues, strong organizational skills, and attention to detail.
What We Offer

We provide a competitive salary based on your professional experience, ranging from €50,000 to €65,000 per annum, depending on qualifications and performance. Additionally, you can expect:

  • Fast-growing international company with stable employment.
  • Annual vacation of 30 days and 1 additional day off on your birthday.
  • Mental Wellbeing Program – access to free psychological counseling for you and your family members.
  • 24/7 hotline and online sessions.
  • AUTODOC Corporate Discount (1,080 Euros per annum) to order parts for personal use at special discounted rates.
  • Retail discounts of up to 75% on travel, technology, fashion, and much more.
  • Opportunities for advancement, further trainings, and coaching.
  • Free English and German language classes.
  • Flexible working hours and hybrid work arrangements.
  • Referral Program with attractive incentives.
  • Company pension scheme (Betriebliche Altersvorsorge mit Allianz).

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