People Operations Specialist

vor 3 Wochen

Wertheim, Baden-Württemberg, Deutschland Bicester Village Vollzeit

Job Title: People Operations Specialist

Based At: Ingolstadt Village / Wertheim Village (Home-Office possibilities)

Fixed-term contract

KEY RESPONSIBILITIES

Coordinate and be actively involved in all general People/HR matters, during all phases of employer lifecycle, in particular:

General administration

  • Manage critical administrative tasks for the Country including on-boarding process, equipment set-up, people systems maintenance, liaising with new joiners and line managers, payroll and benefits set up
  • Take full ownership and responsibility of People administrative and transactional services including:
  • Monthly payroll input, benefits & pensions administration, involving third-party suppliers and government bodies
  • End-to-end systems and data maintenance administration
  • People experience and recognition administration
  • Prepare and issue all relevant correspondence to employees (e.g. contracts, change of role, promotions, references, mortgage letters, employee relations matters etc.)
  • Manage critical administrative tasks within the end-to-end leavers process
  • Pro-actively build, maintain and refresh local employment law knowledge
  • Advise where necessary on day to day questions from the employees
  • Draft general correspondence
  • Support the People team in conducting talent reviews and succession planning
  • Keep database and archive up-to-date and in compliance with legal requirements
  • Management of payment orders, budget admin, onboarding of and liaising with third-party suppliers
  • Liaise with the Payroll team with regard to benefits, contractual and other changes
  • Leaver administration

Attraction/ Recruitment/ Onboarding

  • General administration of recruitment process
  • Setting-up and follow-up of interviews
  • Request references and follow-up during recruitment process
  • Establish and maintain contact with universities; coordination of internships
  • Coordinate new-joiner process and on-boarding

Training & Development

  • Closed cooperation with the Training and Development team as well as other departments to deliver tailored training solutions
  • Actively participate in development and execution of training initiatives

PROJECTS

  • Coordinate the organisation of Job Fairs and actively participate in them
  • Work closely with the People Director and HR Business Partner on Feel Good and Do Good Projects; assist in the design, launch and implementation of various other People projects

SKILLS AND QUALIFICATIONS

  • 1-4 years of previous experience of working within an HR environment as an HR Generalist, preferably in a fast-paced, matrix, international environment
  • Knowledge and practical application of HR practices
  • Knowledge of German labour law
  • Excellent oral and written communication skills in both German and English; other languages are a plus
  • Skilled in use of the MS-Office-package and other usual software
  • Ability to work under pressure
  • Accuracy and attention to detail
  • Strong organisational skills and ability to prioritise work load
  • Confidentiality

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