Office Coordinator

vor 4 Wochen

Berlin, Berlin, Deutschland Arcadis Vollzeit

Job Summary

The Workplace Operations Coordinator role at Arcadis is a key customer-facing position that delivers high-quality workplace operations support and ensures this is delivered in line with User Experience Standards and Standard Operating Procedures.

This role encompasses the delivery of a wide range of day-to-day workplace operations/facilities management activities supporting the workplace team in delivering an exceptional workplace experience with high levels of user satisfaction.

Key Responsibilities

  • Delivering highly professional front-of-house services including reception, concierge, housekeeping, event management, and inquiry management.
  • Workplace operations support for the designated workplace/s and wider workplace team, in line with applicable standards and operating procedures.
  • Utilizing and supporting booking systems, meeting rooms, and AV facilities.
  • Workplace administration activities including office supplies, welcome packs/office guides, and workplace inductions.
  • Issue tracking, resolution & escalation.
  • Financial admin including PO management & recording spend against budget.
  • Proactive communications ensure ease of use of the workplace and the status of workplace issues and resolution.
  • Interfacing with enabling functions & suppliers to ensure the workplace operates to the highest standards and for issue resolution.
  • Support development, innovation, and improvement as part of the wider workplace team.
  • Support compliance activities including H&S, quality, sustainability & security tasks & requirements, relevant legislation, codes of practice, and Arcadis standards.
  • Supporting and coordinating emergency and crisis response requirements including first aid and fire warden roles.
  • Support other sites in their workplace operations as required.

Requirements

  • Knowledge of FM/Workplace matters and practices gained by sufficient experience working in a similar environment.
  • Fluency in written and spoken English (as well as local country language) is essential.
  • Excellent communication skills.
  • Ability to work with moderate supervision as part of a wider team.
  • Excellent customer service skills.
  • A do-er and a problem solver.
  • Use of general IT systems and those used in the delivery of Workplace services.

Why Arcadis?

We can only achieve our goals if every individual has the opportunity to develop optimally. The sum of individual contributions makes the difference. That's why we work with a competency-based approach, where you bring your unique experience and expertise to shape your career. Together, we achieve the greatest possible impact.

Regardless of your position, you make meaningful contributions at Arcadis and contribute to developing sustainable solutions for a more livable planet. Make a statement for your career, your colleagues, your customers, your life, and the world around you.

Together, we create a sustainable legacy.

Our commitment to equality, diversity, inclusion, and belonging

We live a corporate culture of openness, inclusion, and appreciation, ensuring equal opportunities for all candidates and employees. We create an environment where you can develop your personal potential to the fullest.

  • Büroleiter (Office Coordinator)

    vor 3 Wochen

    Berlin, Berlin, Deutschland ALTHAFEN Foundation gGmbH Vollzeit

    Büroleitung (Office Coordinator)Die ALTHAFEN Foundation gGmbH unterstützt gemeinnützige Initiativen durch die Fördernung interkultureller Projekte. Wir suchen eine Verwaltungskoordinatorin, die sich um Büroabläufe, Organisation und Kommunikation kümmert.AufgabenVerwalten von Terminen, Reisen und KalendernVerwalten von Korrespondenz, Telefonanrufen und...

  • Front Office Coordinator

    vor 4 Wochen

    Berlin, Berlin, Deutschland Design Offices GmbH Vollzeit

    Wir suchen einen motivierten und organisierten Kundenbetreuer (m/w/d), der sich für die Arbeit in einem dynamischen Team begeistern kann. Als Front Office Coordinator bist du der erste Ansprechpartner für unsere Kunden und bist für die Gewährleistung eines hohen Servicelevels verantwortlich.Deine Aufgaben umfassen:Die Betreuung unserer Kunden am Front...

  • Front Office Coordinator

    vor 1 Woche

    Berlin, Berlin, Deutschland Babbel Vollzeit

    Babbel is a dynamic and innovative company that offers language learning solutions to individuals around the world.We are currently seeking a highly motivated and organized Front Office Coordinator to join our team in this role, working closely with our office management team.About the Role:This is a part-time position of at least 16 hours per week for a...

  • Delivery Operations Coordinator

    vor 4 Wochen

    Berlin, Berlin, Deutschland Coproduction Office Vollzeit

    Job DescriptionAt Coproduction Office, we are seeking a highly organized and culturally aware individual to join our team of thirty people working in a dynamic and international environment. As a Delivery Operations Coordinator, you will assist our post-production team and our founder Philippe Bober in ensuring the smooth delivery of our films to...

  • Senior Office Coordinator

    vor 4 Wochen

    Berlin, Berlin, Deutschland Frontier Economics Vollzeit

    At Frontier Economics, we're seeking a highly skilled and organized Senior Office Coordinator to join our Brussels office. As a key member of our Practice Co-ordination Team, you'll play a crucial role in providing professional, efficient, and proactive business support across the firm.Some of your responsibilities will include:Office management and Front of...

  • Housekeeping Office Coordinator

    vor 4 Wochen

    Berlin, Berlin, Deutschland Marriott International Vollzeit

    Wir suchen Dich!Wenn Du Koordination, Planung und ein Auge fürs Detail bist, bist Du bei uns genau richtig. Wir suchen nach einem Kommunikationstalent mit Erfahrung im Housekeeping, das ab sofort als Housekeeping Office Coordinator (m/w/d) für unser JW Marriott, managed by Marriott International arbeiten möchte.Warum bist Du bei uns genau...

  • Administrative Coordinator

    vor 4 Wochen

    Berlin, Berlin, Deutschland Katapult Vollzeit

    Katapult is a dynamic studio for contemporary performing arts in Berlin, Germany. We are a team of artists dedicated to fostering creativity and innovation. Our mission is to provide a supportive environment for artists, creators, and self-starters to learn, grow, and thrive.We are seeking an administrative coordinator to join our team. As an administrative...

  • Virtual Assistant Coordinator

    vor 2 Wochen

    Berlin, Berlin, Deutschland AVART Personal GmbH Vollzeit

    We are seeking a skilled Virtual Assistant Coordinator to join our team.Key Responsibilities:Provide high-level administrative support to senior executives.Coordinate virtual meetings and events.Develop and implement effective communication strategies.Requirements:Excellent organizational and communication skills.Ability to work independently and as part of...

  • Workplace Operations Coordinator

    vor 2 Wochen

    Berlin, Berlin, Deutschland Arcadis Vollzeit

    At Arcadis, we are committed to delivering high-quality workplace operations support and exceptional user experiences. As a Workplace Operations Coordinator, you will play a key role in ensuring the day-to-day operations of our office environment are effective and efficient.Job DescriptionWe are seeking an experienced and skilled individual to join our team...

  • Management Coordinator

    vor 1 Monat

    Berlin, Berlin, Deutschland CentralNic Vollzeit

    Job Title: Management CoordinatorAbout the Role:We are seeking a highly organized and detail-oriented Management Coordinator to join our team. As a key member of our support staff, you will be responsible for providing administrative assistance to our management team, ensuring the smooth operation of our daily activities.Key Responsibilities:* Provide...

  • BIM Project Coordinator

    vor 4 Wochen

    Berlin, Berlin, Deutschland HENN Vollzeit

    At HENN, we're looking for a skilled BIM Coordinator to join our team. As a BIM Coordinator, you'll play a crucial role in ensuring the successful implementation of our BIM projects.Key ResponsibilitiesCarry out BIM coordination tasks, including leading internal and external coordination meetings.Create and update BIM execution plans to ensure seamless...

  • HR & Finance Coordinator

    vor 1 Monat

    Berlin, Berlin, Deutschland Ucaneo Vollzeit

    About the RoleUcaneo is seeking a highly skilled HR & Finance Coordinator to support the seamless operation of HR and financial functions. The successful candidate will play a vital role in managing HR operations and financial processes, ensuring a productive and compliant workplace.The ideal candidate will have a strong understanding of HR practices,...

  • Senior Trade Marketing Coordinator

    vor 4 Wochen

    Berlin, Berlin, Deutschland MICROIDS SA Vollzeit

    Microids Germany – BerlinMicroids Berlin is the official office of Microids, a renowned French video game publisher founded in 1985. With a strong editorial strategy focusing on four key areas – adventure games, racing games, retro gaming, and games inspired by iconic titles – Microids has solidified its position as a major player in the international...

  • Operations Coordinator

    vor 4 Wochen

    Berlin, Berlin, Deutschland Embeddable Vollzeit

    We're on the hunt for a highly skilled Operations Coordinator to join our team at Embeddable. As a key member of our operations team, you'll be responsible for ensuring the smooth day-to-day running of our business.Key ResponsibilitiesPeople Ops Wizardry: You'll be the go-to person for all things People Ops, including onboarding, offboarding, and ensuring...

  • EU Project Coordinator

    vor 3 Wochen

    Berlin, Berlin, Deutschland RED. Recruitment Vollzeit

    EU Project Coordinator Role OverviewWe are seeking a highly organised and communicative individual to support our team as an EU Project Coordinator. The successful candidate will be responsible for handling internal and external communication, liaising with European student groups, and managing databases.Responsibilities:Handle internal and external...

  • Settlement Coordinator

    vor 4 Wochen

    Berlin, Berlin, Deutschland Ticketmaster GmbH Vollzeit

    Job SummaryWe are seeking a highly skilled Settlement Coordinator to join our team at Ticketmaster GmbH. As a Settlement Coordinator, you will be responsible for reviewing, reconciling, and investigating balances across Ticketmaster platforms and systems.Key ResponsibilitiesProvide client settlements in line with Ticketmaster contracted terms.Work in...

  • Project Coordinator

    vor 4 Wochen

    Berlin, Berlin, Deutschland GULP – experts united Vollzeit

    At GULP – experts united, we are looking for a skilled Project Coordinator to support our client in the plant construction industry in Berlin.Key Responsibilities:Support in the definition, organization, and documentation of technical processesPlanning and coordination of deadlines and events for the technical project managerGeneral coordination with all...

  • Event Coordinator

    vor 1 Monat

    Berlin, Berlin, Deutschland Navit Vollzeit

    About the RoleWe are seeking a highly organized and detail-oriented Event Coordinator to join our team at Navit. As an Event Coordinator, you will be responsible for planning and executing meetings and events for our company.Key ResponsibilitiesDevelop and execute strategic plans for on- and off-site meetings, conferences, and various events to align with...

  • German Speaking Contract Coordinator

    vor 4 Wochen

    Berlin, Berlin, Deutschland emarsys Vollzeit

    Contract and Sales Coordinator Position OverviewWe are seeking a highly skilled German speaking Contract and Sales Coordinator to join our Deal Desk team at Emarsys.About the RoleAs a Contract and Sales Coordinator, you will be responsible for coordinating the creation and management of contracts and Salesforce contract objects across both new and existing...

  • Engineering Coordinator

    vor 4 Wochen

    Berlin, Berlin, Deutschland Group-Ips Vollzeit

    Project OverviewGroup-Ips is seeking a highly skilled Engineering Coordinator to join our team. As an Engineering Coordinator, you will play a crucial role in leading the engineering team on projects, coordinating the full process from concept design to detailed development.Key ResponsibilitiesPreparation and management of the engineering coordination...