Senior Office Coordinator

Vor 6 Tagen


Munich, Bayern, Deutschland Aily Labs GmbH' Vollzeit

We are Aily Labs GmbH, a rapidly growing startup based in Munich, New York, Barcelona, Madrid and Cluj. Our team of over 300 passionate and skilled ML Engineers, Data Scientists, and Developers is dedicated to democratizing AI-driven decision-making.

Our Vision

We have harnessed cutting-edge technology to develop an exceptional AI mobile app that goes beyond conventional solutions. By providing immediate business insights, we aim to revolutionize the corporate landscape.

Job Description

We are seeking a motivated Senior Office Coordinator responsible for providing administrative support to our CEO. The ideal candidate will have 6+ years of experience as an administrative assistant or in a similar position with strong experience managing communications and schedules of senior executives.

  • Schedule meetings and appointments for the Founder/CEO as required
  • Book travel arrangements for the Founder/CEO, including flights, hotels, and transportation
  • Support and manage the Founder/CEO's personal calendar and activities
  • Complete operational requirements by scheduling and assigning administrative projects and expediting work results
  • Support the planning and coordination of company events and meetings
  • Assist in other administrative tasks as needed
  • Lead the office management of our Munich office, including coordination and communication with the landlord, suppliers, and social committee
Requirements
  • 6+ years of experience as an administrative assistant or in a similar position with strong experience managing communications and schedules of senior executives
  • Previous experience in event planning and travel coordination
  • Excellent written and verbal communication skills in English and German
  • Proficient in MS Excel, Word, and Outlook, as well as other office management tools and applications
  • Prior experience with scheduling, tracking, and invoicing
  • Ability to handle confidential information with discretion
  • Strong attention to detail and ability to multitask
What We Offer
  • An internationally diverse team that supports one another
  • The opportunity to develop high-quality software and create sustainable added value for our customers
  • A feedback culture that enables continuous reflection and improvement
  • The freedom to explore new technologies and learn from them
  • Ongoing training and development opportunities

Estimated Salary: €60,000 - €80,000 per year, depending on experience. If you're a highly organized and skilled administrative professional looking for a challenging role, please apply now.



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