Program Support Specialist

vor 2 Wochen

Stuttgart, Baden-Württemberg, Deutschland M.C. Dean Vollzeit

Job Summary

M.C. Dean is seeking a highly skilled Program Support Specialist to join our team. As a key member of our program management team, you will be responsible for providing administrative support to program managers and ensuring the smooth execution of projects.

Key Responsibilities

  • Collaborate with program management personnel to prepare and monitor project deliverables, contractual documentation, and project reporting.
  • Maintain accurate and up-to-date contractual, proposal, and project documentation, including contract repositories.
  • Prepare, track, and file documentation for employee permits, security clearances, certification, access, and travel requests.
  • Ensure compliance with contract requirements and perform other position-related duties as assigned.
  • Act as the focal point for ongoing issue resolution, including commercial and federal compliance, acceptance, and payment issues.
  • Complete and track project deliverables, such as inventory reports, quality assurance test forms, daily status reports, disposition reports, etc.
  • Create and modify material lists, prepare shipping documentation, and track materials throughout the project lifecycle.
  • Consolidate purchases, shipments, and deliveries, and develop a transparent system for tracking and expediting deliveries.
  • Work closely with management and engineering personnel to ensure timely and accurate procurement and shipment of equipment and materials.
  • Research part numbers, manufacturers, and product specifications.
  • Develop and maintain relationships with vendors.

Requirements

  • A minimum of 6 years of business experience with proven experience in a technical field and a high school diploma.
  • High School Diploma with 6-8 years of experience or 4-6 years with an Associate's degree or 0-2 years of experience with a Bachelor's degree.
  • Accuracy and attention to detail.
  • Ability to work independently and resolve practical problems.
  • Excellent written and oral communication skills.
  • Ability to deal effectively and tactfully with a wide variety of individuals in person, via telephone, and in writing.
  • Strong multitasking skills.
  • Strong computer skills in word processing, spreadsheets, and interaction with customer portals.
  • Advanced knowledge of MS Office Suite and MS SharePoint.
  • Federal/DoD contract experience is beneficial.
  • This position may require travel.

Physical Demands

  • Exposure to computer screens for an extended period of time.
  • Sitting for extended periods of time.
  • Reach by extending hands or arms in any direction.
  • Finger dexterity to manipulate objects with fingers rather than whole hands or arms.
  • Listen to and understand information and ideas presented through spoken words and sentences.
  • Communicate information and ideas in speaking so others will understand.
  • Read and understand information and ideas presented in writing.
  • Apply general rules to specific problems to produce answers that make sense.
  • Identify and understand the speech of another person.

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