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Payroll and HR Operations Specialist
vor 3 Monaten
KEY RESPONSIBILITIES
Payroll, Systems & HR Administration:
- Ensure timely completion of all onboarding documentation, including offer letters and employment agreements.
- Provide HR data support for payroll management, recruitment processes, and general HR functions.
- Accurately complete employee-related documentation (e.g., Job Change Forms) and maintain organized HR files.
- Input and update employee information in the Human Capital Management system for the designated client group, ensuring precision for monthly corporate reporting.
- Generate necessary HR reports (e.g., Monthly HR updates, Quarterly Exit Interview summaries, and Organizational Charts).
- Assist with ad hoc coordination and administrative support for various projects.
- Deliver accurate HR data to external payroll service providers for payroll processing.
- Manage and report HR absenteeism data, ensuring accuracy both internally and with third-party payroll and finance teams.
- Provide relevant HR reports to the HR Manager as needed (e.g., Credit 360 including headcount per store, Quarterly Exit Interview summaries, etc.).
- Facilitate necessary information for pension plans to new hires post-probation and communicate recent changes to relevant parties.
- Collaborate with external partners to ensure optimal service delivery.
Recruitment Support:
- Work closely with the HR team to assist in the recruitment process for open positions within the client group, identifying innovative sourcing methods and supporting candidate screening and interviews.
- Coordinate with the Talent Acquisition Specialist to streamline the recruitment process.
Reporting and Analysis:
- Update the Human Capital Management system with employee data, including managing changes due to reorganizations and new reporting requirements (e.g., headcount reporting).
- Collaborate with HR IT to facilitate process enhancements and provide recommendations.
- Support ad hoc reporting requests as necessary.
QUALIFICATIONS
- Bachelor's degree or a qualification in Human Resources or Personnel Administration is preferred.
- Strong understanding of labor laws, compensation structures, and tax regulations.
- 2-3 years of experience in the DACH region, with additional experience in the Czech market within retail, service, or hospitality sectors preferred.
- Familiarity with Oracle or similar HR Information Systems is advantageous.
- Exceptional attention to detail is crucial.
- Strong interpersonal, communication, follow-up, problem-solving, and creative thinking abilities.
- Highly organized, detail-oriented, self-motivated, and able to maintain composure under pressure.
- Ability to work independently and manage multiple tasks simultaneously.
- Demonstrated drive for achievement, flexibility, and strong teamwork skills.
- Ability to maintain confidentiality and exercise discretion.
- Proficient in MS Office applications.
- Experience in project coordination is beneficial.
- Fluency in German and Business English; proficiency in additional languages is a plus.
BENEFITS
- Opportunities for training and development within a prestigious luxury group.
- An engaging role within an exciting international luxury brand.
- Comprehensive benefits package, including retirement plans and life insurance.
- Attractive employee discounts.
- Structured welcome and onboarding training.
- Convenient location with excellent transport links.
