Facilities Operations Specialist
vor 1 Monat
Join JLL in Shaping the Future of Real Estate
At JLL, we are dedicated to creating a better world through innovative real estate solutions. Our team is committed to providing exceptional services, strategic advice, and cutting-edge technology to our clients. We value talent and are focused on fostering an environment where individuals can thrive, develop rewarding careers, and feel a sense of belonging. Whether you have extensive experience in commercial real estate, skilled trades, or technology, or are seeking to transition your skills into a new field, we invite you to explore opportunities with us.
About JLL
JLL is a leading professional services and investment management firm specializing in real estate. We assist organizations globally in achieving their goals related to property ownership, occupancy, and investment.
Career Advancement at JLL
If you are looking to elevate your career, JLL offers the ideal environment. Here, you will have the opportunity to collaborate with top-tier businesses, apply your expertise to significant projects, and contribute to transformative real estate initiatives. You will also build lasting professional relationships by sharing diverse perspectives and gaining inspiration from industry leaders. We are committed to helping you realize your potential and achieve your career aspirations.
Role Overview
The Facilities Operations Specialist will report directly to the Office Service Coordinator or Facilities Manager, assisting in various areas to ensure the smooth operation of facilities management services.
Key Responsibilities
- Conducting regular inspections of the building to identify maintenance needs and documenting findings.
- Collaborating with the Facilities Manager and Moves and Changes team to address internal space requirements and facilitate team relocations.
- Monitoring inventory levels of office supplies and consumables, placing orders as necessary.
- Assisting with internal relocations in coordination with the Facilities Manager.
- Maintaining updated floor plans in collaboration with the Facilities Manager and Moves and Changes team.
- Supporting the organization of in-house and external events as required.
- Reporting safety equipment malfunctions to the appropriate personnel and coordinating repairs.
- Assisting the Office Service Coordinator with vendor management and soft service support.
- Overseeing fire wardens and first aiders, scheduling necessary training sessions.
- Reviewing and maintaining manuals, handbooks, and guidance documents.
- Providing coverage for receptionist duties as needed.
- Understanding the primary responsibilities of meetings and events, supporting the M&E Specialist when necessary.
- Managing daily mailroom operations, including deliveries and inquiries.
- Familiarizing oneself with courier procedures and key external contacts.
- Managing mail-related supplies and placing orders when required.
- Performing additional tasks and responsibilities as assigned.
- Overseeing client ticketing systems and supporting the CORRIGO ticket management process.
Candidate Profile
To be successful in this role, you should possess:
- Experience in a high-profile corporate environment.
- Previous reception or hospitality experience is advantageous.
- A proactive and hands-on approach, willing to support team members.
- Familiarity with facilities management processes is preferred.
- Proficiency in IT applications, including Outlook, Excel, and Word.
- A professional, friendly demeanor with a welcoming attitude.
- Strong attention to detail and the ability to demonstrate initiative.
- Excellent communication and organizational skills, with the ability to prioritize a busy workload.
- A background in customer service is essential.
- Proficiency in both German and English, both spoken and written.
What We Offer
- An inclusive and entrepreneurial culture where collaboration leads to success.
- A Total Rewards program that reflects our commitment to your career, recognition, well-being, benefits, and compensation.
- Opportunities for personal and professional growth through diverse experiences.
Join Us
If this role aligns with your skills and aspirations, we encourage you to consider joining our team at JLL. We look forward to learning more about you and what you can contribute to our organization.
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