Administrative Support Coordinator

vor 1 Monat

Dortmund, Nordrhein-Westfalen, Deutschland JLL Vollzeit

JLL empowers you to shape a brighter way .

At JLL and JLL Technologies, we are at the forefront of transforming the real estate landscape for a sustainable future by integrating top-tier services, consultancy, and innovative technology for our clients. We are dedicated to attracting the most skilled and talented individuals, providing them with the tools to flourish, develop rewarding careers, and discover a community where they feel at home. Whether you possess extensive experience in commercial real estate, specialized trades, or technology, or you are eager to leverage your relevant skills in a new sector, we invite you to join our team as we pave the way for a brighter future.

We are currently seeking an Administrative Support Coordinator (m/f/d) to become a part of our Integrated Facilities Management division.

Key Responsibilities:

  • Correspondence Management: Overseeing the flow of incoming and outgoing communications, including emails, letters, and phone inquiries, ensuring they are addressed and responded to appropriately.
  • Document Organization: Systematically arranging and maintaining both physical and digital files, ensuring documents are securely stored and easily accessible.
  • Data Management: Entering and overseeing data, maintaining databases, and updating records as necessary.
  • Meeting Support: Aiding in the preparation of meeting agendas, recording minutes, distributing materials, and following up on assigned tasks.
  • Internal and External Communication: Facilitating communication within and outside the organization, relaying messages and information to the relevant parties.
  • Document Drafting: Composing and refining business correspondences, presentations, reports, memos, and other documentation.
  • Project Assistance: Supporting various teams or individuals within the organization, which may involve research, data analysis, and coordination of project deliverables.
  • Document Repository Management: Ensuring the maintenance and compliance with company procedures regarding the Energy and Sustainability document repository.

Candidate Profile:

  • Proven experience in administrative support roles, particularly in data management and invoice processing.
  • Outstanding organizational, presentation, and communication skills, both verbal and written.
  • Strong interpersonal skills, with the ability to effectively navigate and mediate conflicts while fostering partnerships.
  • Capacity to prioritize tasks, manage multiple responsibilities, and perform effectively under pressure.
  • Familiarity with sustainability practices, including energy and emissions reporting and compliance is desirable but not mandatory.

Our Offer:

  • Creative autonomy in tasks and projects.
  • Active engagement within the global industry network.
  • Collaborative work environment.
  • Opportunities for personal and professional growth.
  • Recognition of achievements, including financial incentives.
  • Pathways to enhance your skills and advance your career both locally and regionally.

Join Us in Shaping JLL's Future

We look forward to receiving your application, including your earliest possible starting date and salary expectations.

JLL Privacy Notice

Jones Lang LaSalle (JLL), along with its subsidiaries and affiliates, is a premier global provider of real estate and investment management services. We take our responsibility to safeguard the personal information provided to us seriously. The personal information we collect is primarily for processing in connection with JLL's recruitment process. We strive to keep your personal information secure and retain it only as long as necessary for legitimate business or legal reasons, after which it will be safely and securely deleted.

For more information about how JLL processes your personal data, please refer to our Candidate Privacy Statement.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy.

JLL is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.

  • Administrative Coordinator

    vor 2 Wochen

    Dortmund, Nordrhein-Westfalen, Deutschland GULP – experts united Vollzeit

    **About GULP – experts united**We are a dynamic team of professionals seeking a skilled Administrative Coordinator to join our organization. As a key member of our team, you will be responsible for providing administrative support to our staff and ensuring the smooth operation of our office.**Key Responsibilities:**Welcoming and assisting guests in the...

  • Administrative Coordinator

    vor 2 Wochen

    Dortmund, Nordrhein-Westfalen, Deutschland GULP – experts united Vollzeit

    **About GULP – experts united**We are a dynamic team of professionals seeking a skilled Administrative Coordinator to join our organization. As a key member of our team, you will be responsible for providing administrative support to our staff and ensuring the smooth operation of our office.**Key Responsibilities:**Welcoming and assisting guests in the...

  • Administrative Coordinator

    vor 2 Wochen

    Dortmund, Nordrhein-Westfalen, Deutschland GULP – experts united Vollzeit

    **About GULP – experts united**We are a dynamic team of professionals seeking a skilled Administrative Coordinator to join our organization. As a key member of our team, you will be responsible for providing administrative support to our staff and ensuring the smooth operation of our office.**Key Responsibilities:**Welcoming and assisting guests in the...

  • Administrative Coordinator

    vor 2 Wochen

    Dortmund, Nordrhein-Westfalen, Deutschland GULP – experts united Vollzeit

    **About GULP – experts united**We are a dynamic team of professionals seeking a skilled Administrative Coordinator to join our organization. As a key member of our team, you will be responsible for providing administrative support to our staff and ensuring the smooth operation of our office.**Key Responsibilities:**Welcoming and assisting guests in the...

  • Administrative Support Coordinator

    vor 1 Monat

    Dortmund, Nordrhein-Westfalen, Deutschland JLL Vollzeit

    JLL empowers you to shape a brighter way . At JLL and JLL Technologies, we are at the forefront of transforming the real estate landscape for a sustainable future by integrating top-tier services, consultancy, and innovative technology for our clients. We are dedicated to attracting the most skilled and talented individuals, providing them with the tools...

  • Administrative Coordinator

    vor 1 Woche

    Dortmund, Nordrhein-Westfalen, Deutschland GULP – experts united Vollzeit

    Are you passionate about delivering exceptional administrative support and contributing to a dynamic team? GULP – experts united is seeking a skilled Personnel Administrator to join our team in Dortmund. As a trusted business partner, we offer a permanent position with attractive benefits and a supportive environment that fosters growth and...

  • Administrative Coordinator

    vor 1 Woche

    Dortmund, Nordrhein-Westfalen, Deutschland GULP – experts united Vollzeit

    Are you passionate about delivering exceptional administrative support and contributing to a dynamic team? GULP – experts united is seeking a skilled Personnel Administrator to join our team in Dortmund. As a trusted business partner, we offer a permanent position with attractive benefits and a supportive environment that fosters growth and...

  • Administrative Coordinator

    vor 1 Monat

    Dortmund, Nordrhein-Westfalen, Deutschland LEUE & NILL GmbH + Co Vollzeit

    Become a part of our organizationLEUE & NILL GmbH + Co is a family-run enterprise with a rich heritage spanning over 150 years in the insurance sector. We focus on providing tailored insurance solutions for various industries, enterprises, and discerning private clients. Our unique approach, which includes specialized industry solutions, global programs, and...

  • Administrative Coordinator

    vor 1 Monat

    Dortmund, Nordrhein-Westfalen, Deutschland LEUE & NILL GmbH + Co Vollzeit

    Become a part of our dedicated teamAt LEUE & NILL GmbH + Co, we pride ourselves on being a family-run enterprise with a rich heritage spanning over 150 years in the insurance sector. Our focus lies in providing tailored insurance solutions for various industries, businesses, and discerning private clients. Our unique blend of personalized service,...

  • Administrative Support Specialist

    vor 1 Monat

    Dortmund, Nordrhein-Westfalen, Deutschland VALOREM Vollzeit

    Join Valorem as a Remote Administrative Support Specialist. This role offers the flexibility of working from home while contributing to our dynamic team.Key ResponsibilitiesManage communications: Facilitate effective communication within the team and with external stakeholders.Schedule meetings: Organize and coordinate meetings to ensure efficient use of...

  • Administrative Coordinator

    vor 1 Monat

    Dortmund, Nordrhein-Westfalen, Deutschland SQLI Vollzeit

    Become a part of SQLI Digital Experience As a premier Digital Agency in Europe, we collaborate with prestigious clients to redefine user experience. Join a diverse workforce of over 2300 professionals spread across 3 continents and 13 countries, where you will benefit from a supportive company culture and a comprehensive onboarding experience. Enjoy...

  • Administrative Coordinator

    vor 1 Woche

    Dortmund, Nordrhein-Westfalen, Deutschland GULP – experts united Vollzeit

    {"title": "Office Manager", "description": "At GULP – experts united, we're seeking a skilled Office Manager to join our team. As a key member of our administrative team, you'll be responsible for a variety of tasks that will keep our office running smoothly.Key Responsibilities:Welcoming and assisting guests in the reception areaHandling correspondence...

  • Administrative Coordinator

    vor 1 Woche

    Dortmund, Nordrhein-Westfalen, Deutschland GULP – experts united Vollzeit

    {"title": "Office Manager", "description": "At GULP – experts united, we're seeking a skilled Office Manager to join our team. As a key member of our administrative team, you'll be responsible for a variety of tasks that will keep our office running smoothly.Key Responsibilities:Welcoming and assisting guests in the reception areaHandling correspondence...

  • Administrative Support in Project Management

    vor 1 Monat

    Dortmund, Nordrhein-Westfalen, Deutschland RADAS Jobbörse & Personalvermittlung GmbH Vollzeit

    Role Overview:We are seeking a dedicated Project Management Assistant to join our team at RADAS Jobbörse & Personalvermittlung GmbH. This position involves providing essential support in various administrative tasks within our management sector.Key Responsibilities:Managing incoming calls and preparing detailed reportsUpdating and maintaining the client...

  • Administrative Coordinator

    Vor 3 Tagen

    Dortmund, Nordrhein-Westfalen, Deutschland GULP – experts united Vollzeit

    At GULP – experts united, we are seeking a highly skilled Office Manager to join our team in Dortmund. As a key member of our IT company, you will be responsible for a variety of administrative and organizational tasks. Our goal is to provide a fulfilling work environment, and we invite applications from individuals with disabilities, who are particularly...

  • Administrative Coordinator

    Vor 3 Tagen

    Dortmund, Nordrhein-Westfalen, Deutschland GULP – experts united Vollzeit

    At GULP – experts united, we are seeking a highly skilled Office Manager to join our team in Dortmund. As a key member of our IT company, you will be responsible for a variety of administrative and organizational tasks. Our goal is to provide a fulfilling work environment, and we invite applications from individuals with disabilities, who are particularly...

  • Administrative Support Specialist

    vor 2 Wochen

    Dortmund, Nordrhein-Westfalen, Deutschland GULP – experts united Vollzeit

    About GULP – experts unitedGULP – experts united is a dynamic and innovative company that values its employees and strives to provide them with challenging and rewarding opportunities. As a Personnel Administrator, you will be an integral part of our team, working closely with our clients to find the best talent for their businesses.Your Key...

  • Administrative Support Specialist

    vor 2 Wochen

    Dortmund, Nordrhein-Westfalen, Deutschland GULP – experts united Vollzeit

    About GULP – experts unitedGULP – experts united is a dynamic and innovative company that values its employees and strives to provide them with challenging and rewarding opportunities. As a Personnel Administrator, you will be an integral part of our team, working closely with our clients to find the best talent for their businesses.Your Key...

  • Administrative Support Specialist

    vor 4 Wochen

    Dortmund, Nordrhein-Westfalen, Deutschland LEUE & NILL GmbH + Co Vollzeit

    About LEUE & NILL GmbH + Co LEUE & NILL GmbH + Co is a family-owned insurance brokerage firm with over 150 years of experience in the industry. We specialize in providing tailored insurance solutions for businesses, industries, and high-net-worth individuals. Our personalized approach, industry-specific expertise, international program offerings, and...

  • Administrative Coordinator

    vor 1 Monat

    Dortmund, Nordrhein-Westfalen, Deutschland TRILUX GmbH & Co. KG Vollzeit

    TRILUX SIMPLIFY YOUR LIGHT embodies the swiftest and most efficient pathway to a customized, energy-saving, and future-ready lighting solution. To support our global expansion, we seek committed, self-reliant professionals who share our vision.OUR OBJECTIVEAs part of the Salesforce Customer Support Team, we enhance sales management and optimize the...