HR Policy Specialist

Vor 6 Tagen

Garching bei München, Bayern, Deutschland European Southern Observatory Vollzeit

About the Role:

The European Southern Observatory is seeking a highly skilled HR Policy Specialist to join its HR Department. As an HR Policy Specialist, you will play a key role in the execution and implementation of activities related to Human Resources projects, policies, and employee relations matters.

Main Responsibilities:

Policy Development and Implementation:

  • Support the HR Advisor for Policy and Employee Relations in the end-to-end creation of people policies, guidelines, and procedures, as well as in the continuous revision of Staff Rules and Regulations and existing policies and guidelines;
  • Contribute to, co-lead, and lead the review and implementation of identified HR projects, people policies, and procedures to ensure they remain fit for purpose and are in line with the organisational needs as well as the ESO Rules and Regulations;
  • Write proposals and reports for submission to the ESO Directors' Team and various formal committees of the Organisation;
  • Contribute to the development of communication strategies for new HR policies, guidelines, and procedures;
  • Prepare written reports, data analysis, and presentations;
  • Develop and/or conduct briefing sessions for staff and managers on new/revised policies;
  • Benchmark employment conditions with other intergovernmental organisations;
  • Conduct research on HR best practices and trends, taking into account organisational data, stakeholder concerns, and practitioner expertise.

Peer Review Boards and Employee Relations:

  • Take responsibility for the appointment, preparation, and coordination and timely delivery of internal peer review boards and panels and follow-up on the outcomes;
  • Contribute and actively support as secretariat to internal peer review boards and panels;
  • Proactively develop and maintain positive relationships with a range of internal stakeholders such as ESO middle and senior management, HR colleagues, and staff representatives.

Key Competences and Experience:

You will need to have extensive HR generalist knowledge with proven practical experience in the area of HR policy.

Essential Experience/Skills:

  • Proven experience in drafting HR policies and HR responses compliant with ESO's legal framework, and HR communications in English;
  • Knowledge and understanding of the impact of labour law on policy making;
  • Demonstrated ability to handle requests from multiple sources and to work effectively across teams;
  • Demonstrated ability to manage a high and complex workload and prioritise personal deadlines;
  • Strong attention to detail and analytical and data management skills;
  • Ability to deliver presentations to different audiences;
  • Good knowledge of Microsoft 365.

Essential Competences:

  • Positive approach and proactive self-starter;
  • Capable of working independently as well as collaboratively in diverse teams;
  • Excellent communication skills (written and verbal), including the ability to propose logical well-reasoned arguments;
  • Excellent organisational skills (including time-management, planning, and coordination skills);
  • Excellent interpersonal skills and confidence to interact at all levels with an empathetic and sensitive approach to employee relations;
  • A commitment to continuous professional development and to keep abreast of new developments in the field of human resources;

Desirable Experience/Skills and Competences:

  • Experience of working or studying in an international and diverse working environment;
  • Knowledge of ERP systems.

Qualifications:

Bachelor degree or higher-level education qualification, preferably in a relevant subject such as Human Resources management or business administration, with some legal studies included. Full secondary education plus equivalent professional experience also considered positively. A project management certification is an asset.

Language Skills:

An excellent command of written and spoken English is essential. A working knowledge of Spanish would be an advantage but is not a necessity.

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