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Compliance Specialist for Business Enterprises

vor 3 Monaten

Halle, Sachsen-Anhalt, Deutschland City of Tucson Vollzeit

POSITION DUTIES AND QUALIFICATIONS

SUMMARY OF DUTIES:

The role involves the development, coordination, implementation, and management of fundamental procurement agreements. This position serves as a crucial link between clients, contractors, and the community to ensure that client requirements are fulfilled and that contractors adhere to the terms of their agreements.

DUTIES AND RESPONSIBILITIES:*

Position Specific Summary

The Business Enterprise Compliance Specialist I role within the City of Tucson's Business Department supports routine operations by applying consistent regulations, clear protocols, and best practices relevant to the City of Tucson's Small Business Enterprise Program (SBE) and the Federal Disadvantaged Business Enterprise Program (DBE).

This position operates under the guidance of the Contract Administration Manager and does not have supervisory responsibilities.

Duties and Responsibilities

Compliance Monitoring (45%) - Essential
Participates in pre-bid, pre-construction, and labor compliance meetings. Aids in the preliminary evaluation of submitted subcontractor documents and modifications using standardized forms and templates to ensure adherence to compliance standards. Presents findings to senior staff for approval and assistance in resolving issues. Confirms that contractors and subcontractors qualify for contract awards. Ensures that applicants possess valid active contractor's licenses and are not listed on federal debarment lists. Alerts senior staff of any errors or discrepancies found during the review of compliance documents and the monthly payment process for resolution. Conducts monthly audits and sends reminders to subcontractors regarding payments and to prime contractors for inputting payments. Applies established compliance monitoring protocols to ensure adherence to Federal and local regulations.

Goal Assessment (20%) - Essential
Assists senior staff by conducting initial reviews of project scopes, specifications, and trades to evaluate Small Business Enterprise or Disadvantaged Business Enterprise subcontracting goals on professional design, construction, and construction services projects. Submits draft subcontracting goals with supporting documentation to senior staff for review and approval.

Program Certification (10%) - Essential
Conducts initial reviews of applications and the annual certification renewal process. Assists with field investigations to verify applicants' capabilities and equipment in line with federal and local regulations. Reviews documentation and certification standards to determine the eligibility of firms applying for participation in the SBE and DBE programs. Seeks guidance from senior staff on issues related to applicant ineligibility and missing documentation.

Collaboration (10%) - Essential
Assists contractors in utilizing the contract compliance system. Informs senior staff of compliance issues and receives guidance on appropriate actions. Reviews and applies regulations with assistance from senior staff, including David Bacon & Related Acts, Disadvantaged Business Enterprise, Small Business Enterprise, Federal Transit Administration, Federal Highway Administration, and Housing and Urban Development. Participates in trade shows, conferences, and events to promote the Small Business Enterprise and Disadvantaged Business Enterprise programs.

Data and Reporting (10%) - Essential
Collects statistical data, information, and documentation to prepare draft reports for senior staff and management. Researches and enters monthly payments, change orders, and contract amendments into the contract compliance system. Creates and uploads contract documents approved by senior staff and monitors contracts within the compliance system. Uploads subcontractor agreements, debarment checks, and license verifications. Follows defined processes to finalize contracts in the compliance system.

Other Duties as Assigned (5%) - Non-Essential
Completes additional tasks as assigned, performing a variety of assignments under close supervision.

Working Conditions

Primarily office-based environment.

MINIMUM REQUIRED QUALIFICATIONS:

Education:

Bachelor's degree

Work Experience:

No prior experience required.

ADDITIONAL MINIMUM REQUIRED QUALIFICATIONS:

Education:

Bachelor's degree

Work Experience:

No prior experience required.

Skills:

License/Certifications:

Languages:

PREFERRED QUALIFICATIONS:

Two (2) years of experience in small business development, contracting, construction management, and/or construction trades.

ADDITIONAL POSITION INFORMATION:

Position Title:

Contract Officer

Department Name:

Business Services Department

FLSA:

Exempt

Position Type:

Regular COMPENSATION & BENEFITS Full Hourly Range: $ USD

The Full Hourly Range reflects the City of Tucson's pay range at the time of posting. The City of Tucson considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

The City of Tucson offers a generous benefits package for benefit-eligible positions. The comprehensive, flexible, and affordable coverage is designed to optimize health and well-being, security and future, and peace of mind. Benefits begin with medical, dental, vision, life, disability, and FSA coverage, surpassing your standard 401(k) program by offering a rich pension plan plus optional Roth and pretax deferred compensation savings.

With your well-being in mind, our paid time off program provides new hires with 38 paid days off in the first year of employment, with time off increasing steadily in subsequent years. We offer twelve weeks of paid parental leave, paid tuition reimbursement, student loan repayment, off- and on-the-job training, and opportunities to forge connections with peers and the community through employee resource groups and paid volunteer hours.

You can learn more about our benefits at

POSTING INFORMATION

APPLICATION INSTRUCTIONS

Please see the special application instructions below and follow the directions for applying to this position.

Special Instructions:

The National Highway Institute Disadvantaged Business Enterprise (DBE) and Airport Concession Disadvantaged Business Enterprise (ACDBE) Certification must be obtained within twelve (12) months of hire / prior to the completion of the probationary period and must be maintained throughout employment in this position.

To be effective and successful in this role, candidates must possess strong written and verbal communication skills. In order to assess candidates' written communication skills, a cover letter is required to be submitted with this application. The cover letter should be no more than 2 pages in length and should address the following:

•a statement of how your interests, skills, experience, and/or educational background align with this position.

Please Note: Any applications not meeting the requirements listed above will not move forward in the selection process.

Physical and lifting abilities/requirements are determined by position and are included in the position description.

Background Check: This position has been designated to require a criminal background check.

CITY OF TUCSON IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER and does not discriminate based on race, color, religion, sex (including sexual orientation, gender identity, and pregnancy), national origin, veteran status, age, disability, genetic testing, or any other protected status.

The City of Tucson employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

The City of Tucson is committed to providing access and reasonable accommodation for individuals with disabilities or who require religious accommodation; please contact Human Resources at or

City of Tucson is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

Questions? If you need assistance applying for any position, please contact or ​.