Aktuelle Jobs im Zusammenhang mit Business Travel Coordinator - Schenefeld, Schleswig-Holstein - European XFEL GmbH

About European XFEL GmbH

European XFEL is a prominent international non-profit organization situated in the Hamburg region of Germany. It operates a state-of-the-art 3.4 km-long X-ray laser, delivering exceptional X-ray quality for research across various scientific disciplines, including physics, chemistry, life sciences, and materials research. Our diverse scientific facilities empower researchers from around the world to conduct a broad spectrum of experimental techniques.

Position Overview

We are seeking a dedicated Travel Administration Assistant (f/m/d) to join our User Office team. This role involves:

• Managing and overseeing the complete business travel management process, from travel requests and bookings to reimbursement settlements.
• Reviewing and approving invoices and claims related to business travel.
• Serving as the primary contact for staff, guests, and users regarding travel-related inquiries.
• Coordinating practical travel arrangements and communications for funded users and Proposal Review Panel members.
• Providing support for other User Office colleagues during their absence.

Qualifications

• Completion of accounting or commercial professional training, or a bachelor's degree in a relevant administrative discipline.
• Experience in processing travel expense reports and claims, including the management of tax invoices.
• Familiarity with the relevant legal frameworks, such as the Federal Travel Expense Act and the Fiscal Code Law, along with experience in travel management systems, is advantageous.
• Proficient in using the Microsoft Office software suite.
• Strong written and verbal communication skills in English, with the ability to collaborate in a multilingual environment. Knowledge of German is a plus.
• A communicative, service-oriented personality with strong organizational skills and the ability to maintain focus.

What We Offer

Become part of a dynamic international and multicultural team of scientists, engineers, and administrative professionals. Engage in groundbreaking scientific and technical advancements and participate in our global networks. Experience an environment of respect and inclusivity.

Our compensation and benefits are comparable to those offered by public service organizations in Germany, including:

• A family-friendly work environment with additional childcare days.
• Flexible working hours and the possibility of remote work based on job responsibilities.
• 30 days of vacation, with the 24th and 31st of December off as a courtesy.
• Comprehensive relocation assistance.
• A generous company pension scheme (6.45% of monthly salary).
• Monthly social events and a subsidized company restaurant.
• Partially funded public transportation job tickets.
• Extensive training opportunities, including subsidized English and German language courses.
• Easy and free access to a mental health platform to support your well-being.

Company Language

Our primary language of communication is English.