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Design Operations Specialist
vor 2 Monaten
Job Title: Specialist Design Operations
About Kia Europe:
Kia Europe is a leading automotive company that values innovation and creativity. Our Global Design Strategy Team plays a crucial role in shaping the future direction of Kia, creating a synergy between Design and Brand.
Your Mission:
As a Specialist Design Operations Team member, you will support the Design Operations Team with handling employee requests and expense claims. You will be responsible for budget controlling and analysis, including the management of team expenses to ensure overall cost efficiency.
Your Responsibilities:
- Support the creation of internal budget approval reports about investment plans
- Track and analyze the budget status and prepare final completion reports for each project
- Monitor and analyze the progress of projects on a monthly, quarterly, and yearly basis
- Constantly monitor the budget for outsourcing and summarize monthly time sheets
- Create SAP Fund Commitment and manage invoices and payment processes, reporting them to the related department
- Support the Head of European Design and the Head of Global Design regarding SAP Fund Commitment and uploading invoices
- Review the End-of-Year closing, including planning accruals and clearing next year budgets
- Perform administrative duties to support the operation of our daily business
- Support the team with organizing projects, events, workshops, and maintaining office supplies inventory
- Identify areas for improvement, propose, and implement adequate measures
Key Qualifications:
- Bachelor's degree in Business Administration or a related field, or proven record of vocational training with relevant work experience
- At least 2 years of relevant experience in an administrative role, preferably in an international environment
- Basic understanding of accounting and budget systems
- Advanced computer skills, especially in the MS-Office package, including Excel
- Highly organized individual with strong attention to detail, sense of urgency, and ability to multitask
- Good interpersonal and communication skills and flexibility in a multicultural environment
- Ability to work in a team
- Ability to communicate effectively with tact and discretion in English with management teams and employees at all levels
- Fluency in English on a written and verbal basis is compulsory; fluency in Korean or German is beneficial
