Procurement Specialist

Job Purpose

The role of a Procurement Specialist is to support the purchasing needs of the organization and ensure the Goods and Services are purchased from specified suppliers that meet demand requirements, business, and quality specifications. This role may also be responsible for negotiating with suppliers and ensure Goods and Services are delivered upon agreed terms and conditions, seeking maximum value for the company including agreed time and cost. More senior roles may have responsibility for coordinating monthly demand planning activities and distributing supply feedback to operations.

Roles & Responsibilities

SAFETY, SECURITY & COMPLIANCE
- Maintains the highest standards of corporate governance, ensuring that all activities are carried out ethically and in compliance with Company’s Security, Compliance & HSE policies, Management System, relevant laws, regulations, standards, and industry practices and complies with the Company’s Rules to Live By
- Places Quality, Health & Safety, Security, and protection of the Environment as core values while never intentionally placing employees, our processes, customers, or the communities in which we live and work at risk
- Seeks continual improvement in Health, Safety, Security & protection of the Environment, taking into account responsible care, process vulnerabilities, public, customer and employee inputs, knowledge and technology and best business practices to exceed customer expectations
- Supervisors & Managers should demonstrate effective safety leadership for the health and safety arrangements of all subordinates and for any persons visiting them while on the Company premises
- Ensures that the correct method of payment is utilized in adherence with the Buy to Pay Matrix

QUALITY
- Responsible for being familiar with the Company's Quality policies and takes an active role in the compliance and improvement of our Management System
- Maintains service quality as an immediate priority when working across all areas of the business and continually seeks areas for improvement

OPERATIONS
- Reviews purchase requisitions raised by Operations and/or Manufacturing branches?
- Seeks clarification of request by obtaining necessary information including, but not limited to, technical specifications and required delivery date?
- Sources requested part/service to required specifications per guidelines??
- Inventory Redeployment Check to use existing inventory?
- Utilize Contract Pricing where available?
- Requests quotes from suppliers on items needed for branch operations to required specifications and communicates delivery need?
- Evaluates supplier response for accuracy of quote, as well as pricing and delivery requirements?
- Utilizes competitive bidding competencies, targeting the best quality, delivery, and total cost of ownership
- Performs tasks relative to Purchase Order management?
- Create to New Order guidelines & Communicate valid Purchase Order to branch and supplier?
- Receive acknowledgement and updates anticipated delivery dates per communication with supplier and receiving/ordering branch?
- Monitors for Change Management Requirement - Updates Purchase Order to add/adjust freight charges, PO amendments and any other changes affecting the accuracy and maintenance of the order to ensure alignment on expected delivery date?
- Acts as a liaison between the supplier and Source to Pay functions to resolve issues affecting timely payment, including but not limited to:?
- PO Receipt?
- Invoice disputes - Aids in resolution of payable issues that may arise to facilitate quote receipt?
- Supplier requirements?
- Payment term resolution?
- Received Not Vouchered?
- Shipped Not Received/Import Tracking?
- Facilitates or assists in supplier contract negotiations, as required?
- Participates in supplier review process and develop relationships with identified key strategic suppliers
- Ensures safe and efficient utilization of company systems, tools, and spreadsheets/reports?
- Supports supplier base rationalization by working closely with Sourcing and Category Management??
- Reports supplier non-conformances and follow-up until resolved??
- More senior buyer roles within operations may include:

- Use of material planning (MRP/DRP) reports to determine and review supply requirements needed to support the business and/or production demand, including outside processes where needed
- Work with Category Management in identifying areas of supplier and/or commodity strategy
- Work with QA to identify and develop new sources of supply
- Use daily MRP/DRPreports to combine future requirements, re-schedule or cancel purchase/manufacture orders, or subcontract items
- Discern supplier relationship needs based on transaction type (simple or strategic alliance); Leverage relationship to aid in on-time delivery, product development, operational efficiencies, and overall performance
- Where applicable, ensures the security and accountability to processes by documenting