Front Desk Administrator

**Project** Description**:
The Front Desk Administrator to join the team in our Ingolstadt office. The FD supports the Ingolstadt location, ensures the office is run optimally and establishes a great visitors, employees and clients experience.

**Responsibilities**:

- Accommodate visitors, internal and external clients
- Keep office tidy and presentable
- Operate switchboard and direct potential clients to relevant departments
- Answer questions and address complaints
- Coordinate conference room bookings and appointments
- Record, file and track all outgoing and incoming courier and sort mail
- Manage all matters pertaining to reception/office appearance and utilities
- Cooperate with Office Manager on local facility
- Maintain database of suppliers and service providers
- Issuing keys to employees and visitors
- Order stationary, office products, cleaning and catering supplies
- Maintain inventory of office equipment
- Record all incoming invoices in our register, gaining appropriate approval where necessary, and forward to the respective department in a timely fashion
- Updating FD Systems (ED, LuxTown)
- Assist with administrative tasks and provide research and administrative support to all departments and individuals, where necessary
- Ad hoc duties as required and directed by your line manager

**Skills**:
Must have
- Communication skills,
- Multitasking,
- Customer Service,
- Organizational skills,
- Problem solving;

Nice to have

Previous work experience in an international environment is a plus.

**Languages**:
German: C1 Advanced

English: C2 Proficient

**Seniority**:
Regular

Vacancy Specialization

FrontDesk Operations

Ref Number

VR-81841