Project Assistant
vor 4 Stunden
**Project Assistant**:
**Date**:
- 11/11/2024
**Place of work**:
- Hamburg
**Job Title**:
Field Secretary, SEK
**Reference**:
PIR 138200060
**Job Location**:
Hamburg, Germany
**Job type/Contract**:
1/01/2025 to 31/3/2027
**Salary range**:
Competitive salary package with benefits
**Job summary/Role description**
The Project Assistant reports to the Site Manager and performs all necessary assistance activities to the project and site team.
**Duties and responsibilities**
- Full administrative support;
- Management of the appointment calendar;
- Arrange travel reservations of department personnel;
- Fill out Purchase Requests (PR) and related Sales Entry Sheet (SES)/Good Received (GR) for the purchases on the cost centre of the Department;
- Archiving documents and keeping the protocol of communication in collaboration with the HO and Site Document Control team;
- Internal reporting;
- Registration of internal orders related to site activities;
- Make daily reports and various logs on related to site manager;
- Assist Logistic Manager and/or Project and Site Management in:
- Supervising and coordinating service providers (cleaning, catering, utilities, etc.).
- Arranging events (inquiries to vendors, activities calendar, inspect locations, organization of supplies as drink, food, promotion material, etc.).
- Arranging office space distribution with SM, including tracking and coordinating delivery of Site offices furniture
- Managing the fleet of vehicles (keep track of assignments, driver identification, tracking and arrange car service and maintenance, etc.)
- Coordinate with HO for delivery of personal computers to be assigned to employees and telephones in coordination with IT Specialist.
**Person Specification**
**Knowledge & Qualifications**
- Suitable education
**Experience**
- At least 3 years of experience in similar role
**Skills and Abilities**
- Fluent German;
- Fluent English;
- Proficient knowledge of the MS Office package
- Excellent communications and interpersonal skills;
- Strong interpersonal, team-oriented skills, self-motivation and direction, with strong bias toward timely performance and problem resolution;
- Attention to detail, strong communications and interpersonal skills.
**Special Requirements and Comments
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