Payroll Specialist

Description

Job Specification

Payroll Specialist - Mauritius

Payroll Specialist

Primary Reporting Line:

- UK designated Payroll support specialist

Secondary Reporting Line:

- UK Payroll Manager

**Responsibilities**:

- Line Function_
- Responsibility for processing payroll data for a portfolio (40 Clients plus per portfolio) of payroll clients, including:

- Managing Payroll service delivery expectations as directed in established process flow;
- Processing of Payrolls from Start to Finish ready for second checking by the UK team, and directed by the UK designated Payroll support specialist;
- Liaison with other team members and adherence to best practice process alignment. Develop and maintain adequate two-way (Internal) flow of information;
- Preparing Payments (set up payment transfers) for employee and Partner net pay and all third parties;
- Preparation of partner statements;
- Post payroll checking process;
- Liaison for all pension payments from start to finish, mainly with the process for Auto Enrolment;
- Maintaining frequent UK communication and status updates;
- Ensuring all expected UK payroll calendar deadlines are met and full knowledge of UK holidays are managed (where they affect deadlines);
- Ensuring HMRC deadlines are met, including preparation ready for filing and payment deadlines;
- Initial reconciliation and management of client monies to client call account ready for Payroll manager’s sign off;
- Daily bank reconciliations for all Payroll accounts;
- Ad-hoc work -Provide assistance to other team members as required, particularly at busy times and assist Payroll Manager/Supervisor with covering other staff payrolls during absences;
- Maintaining high technical standards and keeping up to date on technical developments by way of technical literature, technical updates and other specifically targeted training courses and;
- Actively disseminating information, both technical and client related, to other team members to increase awareness of issues affecting client service.

Skills required:

- Multi discipline awareness to understand inter-company impact
- Risk aware
- Service oriented - to the UK Payroll team
- Good Payroll skills in relation to accuracy and timeliness
- Good written and oral communication
- Willingness to build internal and external relationships and to communicate with all in the team
- Use initiative and identify issues (reporting into Payroll manager/Supervisor)
- Openness to involve management in resolution of issues (where the resolution is not stated)
- High degree of accuracy and attention to detail
- Well organised and a good at following a plan
- Flexible approach
- Able to disseminate information, both technical and client related, to other team members
- Minimum 3 years’ experience in UK payroll

KPIs:

- UK Support specialist expectations met
- Meeting (client, all third party and HMRC) deadlines
- Accurate preparation of client monies
- Positive - best practice, interaction with other team members
- Team worker
- Regular and appropriate communication
- Alignment with Apex core values
- Ongoing professional and technical development

Team service provision

Detail

Completing Routine monthly payroll processing

Regular payroll processing of client data in accordance with payroll procedures (PPDs) and client payroll calendar

Ensuring Funding client account and third parties

Timely requests to the client for Payroll and 3rd party funds to be credited to Throgmorton client account for payment release

Completing End of Year payroll management

Finalising the end of year process per client and in conjunction with the processes managed by the UK payroll team

Actioning Daily Bank reconciliation

Daily reconciliation of client funds. Paid in/out for employee and 3rd party payments

Processing Payroll implementation

Assisting with the on-boarding and parallel run reconciliations for new clients/payrolls. Writing PPDs and generating client payroll calendar

Adhering to Payroll Procedures Documents PPDs

Maintaining an updated version of the client payroll procedures (PPDs) per pay run

Governing Credit control - Payroll clients

Reviewing monies outstanding in relation to the time of outstanding funds. Feeding information back to the payroll manager before finalising the current pay run

Producing Monthly Payroll management statistics

Monthly figures to represent values processed in the period, number of payrolls processed per specialist

Processing Monthly per-diem charges

Ad-hoc charges to be added to the billing process

Processing Monthly retainer management for billing

Every period check the logged retainer charge against the actual payrolls processed to ensure all billing is captured