Assistant Japanese Expats Service and General

vor 4 Wochen

Duesseldorf, Deutschland Tokio Marine HCC Vollzeit

**Job Purpose**:
With offices around the world and underwriting more than 100 classes of specialty insurance, Tokio Marine HCC (“TM HCC”) is a leading specialty insurance group. Our products and capabilities set the standard for the industry, and many of the company’s almost 3,000 employees are industry-leading experts. Since its founding in 1974, we have achieved an outstanding record of growth and profitability.

The Assistant General Affairs supports the provision of an effective office reception desk at our Düsseldorf Branch in Germany and provides full Japanese Expats Service.

**Responsibilities**:
Key objectives:

- Take care of all administrative work necessary for Japanese Expats and GA department
- Work closely with Japanese Expats and GA Manager

**Japanese Expats Service (TMNF)**
- Take care of house-hunting, administrative formalities, embassies, family support, school for children
- Work closely with the TMNF payroll provider to take care of tax and personnel issues
- Take care of TMNF expense Accounting
- Process TMNF Online Banking on behalf of head office
- Process TMNF monthly Accounting Reports

**General Affairs**
- Take care of travel, hotel and restaurant arrangements when needed/required
- Occupy front desk with all associated tasks (visitors service, managing incoming calls, mails, parcels)
- Take care of office premises (Cleaning Schedule, Property Management, Office Supplies / Stationery, Printer, Copy Machine, Kitchen)
- Ensure that all utility systems are fully operational and inspected in accordance with preventive maintenance schedules
- Organize company events, catering
- Report timely and accurately to his/her superior and is responsible for data accuracy
- Adhere to ethical principles of the profession and acting in accordance with company policies and

procedures
- Take care of all other general affairs tasks given by the GA Manager that may arise

Education and Experience:

- At least a Bachelor’s Degree in any field
- Several years of experience in office administration
- Very good Japanese language skills both speaking and writing
- Solid English communication skills
- Fully computer literate (MS Office’s proficient user)
- Very good people and intercultural skills
- Tactful, reliable, pleasant and courteous person who is able to maintain confidentiality
- Very good organizational skills with ability to prioritize office work
- Service-oriented and customer-focused personality
- Very good communication skills and a good team player
- Able to take initiative whilst keeping relevant stakeholders informed
- Dedicated to work

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