Project Associate

VACANCY NOTICE

Position Title **:Project Associate (Assistance Programming)**

Duty Station **:Kaiserslautern, Germany**

Reference Code **:VN-DE2-2023-23-EXT**

Classification **:General Service Staff, G5**

Type of Appointment **:One Year Fixed-Term Contract - (40hrs/week)**

Estimated Start Date **:As soon as possible**

Closing Date **:08 February 2024**

**Context**:
Established in 1951, the International Organization for Migration (IOM) is committed to the principle that humane and orderly migration benefits migrants and society. As the leading international organization for migration, IOM acts with its partners in the international community to assist in meeting the growing operational challenges of migration management; advance understanding of migration issues; encourage social and economic development through migration and uphold the human dignity and well-being of migrants affected by the ongoing emergency.

IOM’s operations cover diverse thematic areas such as: Humanitarian Relief Assistance, Protection (including Gender based Violence and Child Protection), Shelter and Non-food items, Health and Psychosocial Support, Resettlement, and Movement Management.

Under the overall guidance of the Head of Office, under the direct supervision of the Assistance Programme Coordinator and in close coordination with relevant teams onsite, the incumbent will be responsible and accountable for the following:
**Core Functions / Responsibilities**:

- Assist in the implementation and monitoring of project activities.
- Retrieve, compile, summarize, analyse, and present information/data on specific project topics.
- Monitor budget; verify availability of funds; obtain necessary approval and update budget related information.
- Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
- Draft status reports, identifying shortfalls in delivery, bring them to the attention of the supervisor and suggest remedial actions.
- Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, presentation and other forms of documentation.
- Respond to complex information requests and inquiries; set up and maintain files/records; organize meetings, workshops and training sessions.
- Participate in meetings and conferences; assist in coordinating implementation activities with relevant stakeholders.
- Assist in monitoring work of implementing partners if/as relevant and report non-compliances to the supervisor.
- Perform other related duties as assigned.

**Required Qualifications and Experience**

**Education**

Bachelors’ degree (or higher) in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or a related field from an accredited academic institution, with at least three years of relevant professional experience, preferably in similar roles; or,

Completed High School degree from an accredited academic institution, with at least five years of relevant working experience, preferably in similar roles.

**Experience**
- Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations.
- Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

**Skills**
- Strong interpersonal and teamwork skills;
- Proven ability to establish and maintain effective working relationships with persons of diverse cultural and national backgrounds;
- Excellent communication and analytical skills;

**Languages**

REQUIRED
For all applicants, fluency in English is required (oral and written).

DESIRABLE
Working knowledge of German is an advantage.

**Required Competencies**

The incumbent is expected to demonstrate the following values and competencies:
Values
- Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
- Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: demonstrates willingness to take a stand on issues of importance.
- Empathy: shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies - behavioural indicators level 1
- Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: produces and delivers quality results in a servic