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Executive Assistant

vor 4 Monaten

Munich, Deutschland Ascend Gene & Cell Therapies Vollzeit

**Title**: Executive Assistant

**Reporting to**: Chief Financial Officer/Head of site

**Location**: Munich, Germany

**The Role**:
The senior leadership team in Munich of this ambitious, fast paced, start up biotech company needs to recruit a highly organised, dynamic and efficient Executive Assistant to manage their workload, and maximise productivity.

**About Ascend**:
Ascend is a new model for gene & cell therapy design, development, and manufacturing. We partner with ambitious biotechnology teams to embed scalable manufacturing in their operations from the beginning. We support manufacturing and process development projects from design through to clinical and commercial scale.

**Why we’re different**:
We’re building a place for people inspired by the possibilities of biological engineering for gene & cell therapy technologies. We want to lift up a new generation of experts and breakthrough start-ups. That's why the Ascend model includes the opportunity of cross-functional training to enhance professional development and continually seed fresh ideas.

**Main Responsibilities**:

- Maintain an extensive and complex calendar in a fast paced and dynamic environment
- Arrange and maintain extensive travel plans and itineraries for both international and domestic travel
- Screen incoming calls and determine the level of priority, while using caution in dispensing information
- Manage the coordination and logistics of both internal and external meetings including developing agendas and taking minutes
- Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
- Handle regular activities without prompting, and advise in advance with issues or delays
- Assist in generating and editing spreadsheets and presentations, including printing and binding, for client meetings, investor meetings and board meetings
- Work cooperatively with the administrative assistants team at other sites, in positive partnership to support each other smoothly
- Ensure smooth operation of office workflows
- oversight of office supplies and minor IT equipment, kitchen provisions
- Manage front desk including welcome and sign in of clients and vendors
- Lead and coordinate on ad hoc projects as requestedincluding but not limited to;
- HR and Recruitment
- Office Management
- IT System ownership and administration

**Requirements**:
**What you’ll bring**:

- At least five years of administrative experience, ideally supporting at the Managing Director level (or equivalent) or above
- Biotech or pharmaceutical experience is a nice to have
- Advanced ability to organize
- Tact and good judgment in confidential situations, and proven experience interacting with senior management
- Strong interpersonal, written, and oral communication skills
- Strong proficiency in Microsoft Office
- Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
- Excellent German AND English skills, verbally as well as writing

**What we look for**:
**Motivational team member**: understands that teamwork comes first, sees the bigger picture and the value of succeeding for all

**Accountable leader**: is first to stand up for team and product, and take responsibility to drive results

**Flexible problem-solver**: is solution-orientated and approaches challenges with creativity and curiosity

**Focused executor**: is passionate about quality work, delivers on time, is proactive and driven to succeed

**Straightforward communicator**: is open, honest, admits mistakes, listens, and develops with others

Does this sound like the sort of team you’d like to be a part of? Interested in growing in an interdisciplinary creative space and pursuing your passion projects? Please get in touch