Programs Coordinator

vor 3 Wochen

Berlin, Deutschland Atlas Relief and Development International Vollzeit

**Job Title**: Operations Manager

**Application Deadline**: August 31st 2023

**Reports To**: Executive Director, Finance Manager, Director of Programs

**Position Type**: Full-time employment

**Job Location**: Berlin, Germany or distance-based

**ABOUT ARDI**

Atlas Relief and Development International (ARDI) is an international development organization working to empower diverse communities affected by conflict to shape and participate in the peaceful, inclusive, rights-based, and secure futures they envision. ARDI specializes in supporting civilians affected by the conflict in Syria. ARDI is registered in the United States, Germany, Turkey, Iraq, and Syria; and we operate in areas affected by conflict and migration. ARDI leads programming across a wide variety of development projects, including expertise in peacebuilding, women’s empowerment, capacity building, civil society strengthening, political participation, economic empowerment, technical research, awareness-raising, and the amplification of diverse and minority voices.

***

ARDI is seeking an Operations Manager who will engage, lead, and collaborate across operational, financial, communications, and human resources arenas within the organization. The Operations Manager role will add value to our finance and operational efforts in ways that establish, maintain, and enhance an effective, transparent, and strategic operational management structure, enhances and maintains effective internal human resources approaches and tools that set a solid foundation from with the organization can grow from, supports the growth of an international network of donors and supporters, and contributes to financial management efforts relevant to the operational efforts of the organization. ARDI works directly with major government donors across North America and Europe as a prime implementer or consortium partner, with the aim of expanding our project portfolio and network of donors, while maintaining our strong and trusted relationships with existing partners. As a swiftly growing organization, with an expanding presence across the MENA region, our programmatic capacity is also growing and we seek to secure funding opportunities that will enable us to build upon the significant groundwork we have been working to establish so that we can enrich our support to communities affected by conflict. This position reports to and works closely with the Executive Director, Director of Programs, and Finance Manager to meet our objectives in collaboration with other relevant members of the ARDI team.

**DUTIES AND RESPONSIBILITIES**

**Organizational Operations and Human Resources**
- Support the drafting of internal and external policies related to the organization, our programmatic efforts, and other key focus areas relevant to our work.
- Collaborate on donor requests for operational information, documentation, policies and procedures.
- Lead the organization of financial, operational, and programmatic folders (online and physical), and support the establishment of new or enhanced organizational systems and processes.
- Support coordination with donors, governmental agencies, and service providers in relation to ARDI’s internal and external efforts.
- Support the design of job descriptions, job postings, applicant coordination, interview processes, contracting, and onboarding.
- Assist with personnel recruitment and selection process.
- Track and plan for staff attendance, worktime, vacation, overtime, and sick-leave.
- Support the development of organizational templates, policies, and regulations to constantly improve ARDI human resources procedures.
- Support the development and improvement of an efficient staff leave tracking system.
- Other relevant tasks, as needed.

**Finance**
- Support financial controls, prepare and analyze budgets, develop financial reports, and make recommendations to the organization on budget expenditures.
- Ensure proper books of accounts are kept and maintained in ARDI’s archiving and accounting (filing and retrieval) system and other systems/tools.
- Provide oversight across the accurate documentation of financial information and maintenance of all financial records for projects and for the organization.
- Provide oversight to ensure correct cash flow management and bank reconciliation for accounts in all countries of operation.
- Support financial liaison efforts with programmatic contractual partners in reviewing financial and administrative procedures/policies, reporting, and milestones to identify shortcomings and train partners in such areas.
- Support the monitoring and tracking ARDI bank deposits and payments.
- Other relevant tasks, as needed.

**Opportunities, Partnerships, and Communications**
- Participate in strategy and design meetings focused on designing programmatic activities, financial approaches, and strategic planning efforts that integrate finance, operations, programming, and communications efforts within the organ

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