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Programme Assistant, Embo Young Investigator Network

vor 4 Monaten

Heidelberg, Deutschland European Molecular Biology Laboratory Vollzeit

Administration
- EMBL Heidelberg

EMBO is a not-for-profit organization dedicated to promoting excellence in the life sciences in Europe and beyond. We fund talented researchers at all career stages, facilitate scientific exchanges through high-quality academic publishing, conferences, and lectures, and foster a research environment where scientists can achieve their best work.

Our diverse international team of approximately 60 members hails from various countries, personal backgrounds, and professional fields, collaborating closely to further our mission. EMBO is located on the international EMBL life sciences research campus in Heidelberg, Germany.

Your role

Reporting to the Head of the EMBO Young Investigator Network, you will work under the direction of the Senior Programme Officer. You will collaborate closely with colleagues from the Global Activities team responsible for the Global Investigator Network, as well as the EMBO Administration & Finance team.

Your main tasks will include:

- Providing support for the programme selection rounds by corresponding with applicants, institutes, and grant office representatives, referees, and reviewers, and administering the smooth running of the selection process;
- Supporting the logístical organization of meetings such as the annual Young Investigator Network meeting, PhD course, retreat, and committee meetings;
- Assisting with the administration of benefits available to programme members, such as the mentoring programme, lecture grants, job listings, and networking funds. Additionally, providing advice to programme members on which benefits to utilize;
- Ensuring the receipt and logging of necessary grant paperwork, including contracts, grant agreements, certifications, annual scientific and financial reports; sending call-up letters for the submission of reports, and preparing report review packages for the selection process;
- Assisting with internal calls for different programme activities, such as PhD courses, Small Grants, Nobel laureate meetings, etc;
- Supporting the Senior Programme Officer and the Head of the Young Investigator Network with

You have
- 2 years’ relevant administrative experience, or an equivalent professional training certificate;
- Excellent command of standard office software packages (Microsoft Office suite);
- Great attention to detail and high quality standards, even while dealing with multiple tasks and deadlines simultaneously and under time pressure;
- The ability to work both autonomously and as part of a team;
- A customer and service-oriented attitude and well-developed communication and interpersonal skills;
- Excellent written and oral English language skills.

You might also have
- Experience in a research administration role, preferably in an international environment;
- Basic knowledge of databases (FileMaker Pro) and content management systems;
- Familiarity with the life sciences and scientific career paths.

Why join us
- Promote the life sciences_

At EMBO, you can contribute significantly to the advancement of life sciences in Europe and beyond. Your work will enable talented scientists to do great research and create an environment that enables their success.
- Join a professional working environment_

EMBO values diversity and is an inclusive, equal opportunity employer. We cultivate a work environment where employees are valued and empowered to excel professionally.

Our offices are located on the EMBL campus in Heidelberg, Germany, which is home to over 1,000 employees from around the world. The campus has an on-site nursery, subsidized canteen and cafeteria, as well as clubs for social activities and sports.

Heidelberg, with a population of around 160,000 people, is an international university city and research hub. It is attractively located between the Rhine River and the Odenwald, a low mountain range that offers a wide range of outdoor activities. The city has good national and international travel connections.
- Enjoy attractive employee benefits _

EMBO provides competitive compensation and benefits suitable for an international research organization, including:

- Competitive salary with transparent annual reviews
- Family and child allowances
- Comprehensive health insurance coverage for you and your immediate family
- Retirement benefits, accident insurance, death benefits, and unemployment insurance
- Flexible work arrangements, including hybrid options
- 30 days of paid annual leave plus public holidays
- Opportunities for professional development and training, as well as subsidized language courses for integration purposes (depending on eligibility criteria)
- Depending on eligibility criteria: non-resident allowance, education grant, home leave, travel grant, and relocation package, including installation grant.

What else you need to know
- Contract duration_
- International applicants_
- How to apply_

Pre-interviews for this role are scheduled on a rolling basis while the position is