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Travel and Accommodation Coordinator
vor 3 Monaten
**Overview**:
**We are a fast-growing electrical engineering company focused on providing cutting-edge solutions across Europe, particularly at the moment in Germany. Our team is expanding, and we’re looking for a detail-oriented Travel and Accommodation Coordinator to support our people with seamless travel arrangements, accommodation bookings, and related logistics to ensure smooth operations across various European countries.**
**Job Summary**:
**Key Responsibilities**:
**Travel Arrangements**:
- Coordinate domestic and international travel, including flights, trains, and ground transportation for employees, contractors, and visitors.
- Ensure all travel arrangements comply with company policies and budgetary guidelines.
**Accommodation & Rental Management**:
- Arrange short-term and long-term accommodation for employees across Europe, particularly in Germany.
- Negotiate and manage rental agreements for corporate housing or employee accommodation.
- Ensure accommodation meets company standards and employee needs (location, amenities, etc.).
- Address any accommodation-related issues that arise during the stay.
**Logistics Coordination**:
- Work closely with the operations team to plan and organize logistics for site visits, conferences, and extended stays.
- Coordinate with landlords, property managers, and service providers for accommodation requirements.
- Organize airport pickups, car rentals, and other ground transportation as needed.
**Vendor Management**:
- Maintain relationships with airlines, travel agencies, hotels, and property management firms.
- Research and recommend cost-effective travel and accommodation options while maintaining high service levels.
- Manage vendor agreements and invoices, ensuring timely payment and compliance.
T**ravel Documentation and Reporting**:
- Maintain accurate records of all travel bookings, accommodation details, and rental agreements.
- Provide regular reports on travel expenses and budget utilization.
- Stay up-to-date with changing travel regulations, particularly within Europe and Germany, and communicate updates to the team.
**Key Skills and Qualifications**:
- Proven experience in travel coordination, accommodation management, and rental agreement administration, preferably across Europe and Germany.
- Strong organizational and multitasking skills with attention to detail.
- Ability to handle last-minute changes and resolve issues promptly.
- Excellent negotiation skills and ability to liaise with vendors and service providers.
- Familiarity with European travel regulations and accommodation standards.
- Proficiency in travel management software and Microsoft Office (Word, Excel, etc.).
- Knowledge of German language is a plus but not required.
- Strong communication skills with the ability to work collaboratively with internal teams and external vendors.
**Requirements**:
- Bachelor’s degree in Business Administration, Hospitality Management, or related field (or equivalent experience).
- Minimum 2-3 years of experience in travel and accommodation coordination, preferably within the engineering or technical industries.
- Prior experience working with corporate travel in Europe, particularly in Germany.
- Flexibility to occasionally handle travel-related issues outside of regular business hours.
