Administration and Accounting Officer

vor 1 Woche

Hamburg, Deutschland Kühne Logistics University gGmbH Vollzeit

**We are seeking for**:
The role of Administrative and Accounting Officer (part-time 60%) involves supporting the team with project coordination, operations, and administrative tasks. Responsibilities include planning, organizing, and managing office operations to ensure the smooth execution of regional projects. This includes financial management, bookkeeping, administrative processes, and working closely with the Regional Director to address operational and administrative issues.

**Your Responsibilities**:
**Administration Support**
- Schedule appointments and manage calendars for the Regional Director and team members.
- Provide reminders and ad-hoc support to the Managing and Regional Director.
- Handle travel arrangements (tickets, visas, invitations) and reconcile costs in the finance system.
- Update the employee insurance list (Zurich insurance)
- Manage and safeguard confidential and sensitive information
- Coordinate logistics for internal and external events, including scheduling, booking venues,
- Sending registered packages

**Accounting and Finance**
- Process and oversee payments, expenses, and filing of financial document, ensuring accurate and timely handling
- Assist in reconciling project costs and expenses, ensuring timely and accurate processing of accounts payable and receivable in QuickBooks.

**Office Administration**
- Oversee office equipment and inventory, asset management, and supplier relationships

**Human Resources**
- Support hiring processes, including onboarding and exit procedures.
- Organize team-building events and support talent development initiatives, such as internships with partners and universities.

**Information and Technology**
- Liaise with IT support, manage IT equipment purchases, and maintain IT and telecommunications contracts.
- Coordinating IT requests with Bechtle (e.g., adding/removing employees from SharePoint/Teams)
- Managing global user access to software platforms

**Your qualifications**:

- Excellent written and spoken English and German
- Proven experience with accounting tasks such as payment processing and record keeping
- Proficiency in Microsoft Office
- High attention to detail and ability to manage multiple tasks efficiently
- Strong organizational and time management skills
- Ability to work independently and as part of a team
- Experience in event coordination and travel arrangement is a plus

**We offer**:

- The chance to make a true difference by being part of a purpose-driven non-profit organization with global reach and impact
- A competitive salary and compensation package, and opportunities for professional development
- An international team, culture and dynamic environment
- Modern offices with great facilities and location, flexible working hours, and the general opportunity to work remote

**Contact**:
**About us**:
**HELP Logistics**, a non-profit subsidiary of the **Kühne Foundation**, was founded in 2014 to support humanitarian and development efforts through innovative supply chain and logistics solutions. Established by the Kühne family in 1976 in Switzerland, the Kühne Foundation is dedicated to advancing global logistics and knowledge transfer. HELP Logistics operates through five regional offices in Singapore, Jordan, Kenya, Senegal, and Germany, implementing impactful projects that strengthen supply chains and improve the lives of vulnerable communities worldwide.

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