Facilities & Admin Coordinator

**Role: Senior Facilities & Administration Coordinator**

**Location**:Mannheim, Germany**

ICON plc is a world-leading healthcare intelligence and clinical research organisation. From molecule to medicine, we advance clinical research providing outsourced services to pharmaceutical, biotechnology, medical device and government and public health organisations.

With our patients at the centre of all that we do, we help to accelerate the development of drugs and devices that save lives and improve quality of life.

Our people are our greatest strength, are at the core of our culture, and the driving force behind our success. ICON people have a mission to succeed and a passion that ensures what we do, we do well.

**Responsibilities**:

- Effectively coordinate the day to day administrative and facilities services in the office
- Oversee the preparation of financial information as required by local and company accountants, including invoice processing, CAPEX and lease approvals.
- Coordinate local use of the Facilities Online System, ensuring compliance with department metrics.
- Coordinate sourcing and monitoring of suppliers, including ordering, stock control and distribution.
- Management of suppliers including quality service checks, contract review and negotiation in compliance with QA guidelines and company policies.
- Coordinate any building contract maintenance and repair including such services as heating, air conditioning, security systems, elevators, utilities and fire safety equipment (where applicable).
- Coordinate Health & Safety Systems in the office.
- Act as local Health and Safety Officer or liaise with company Heath and Safety Officer to ensure local compliance with Health and Safety legislation. Ensure all Health and Safety documentation is up to date, that suitably trained Health and Safety representatives and fire wardens are available within the company
- Management of departmental budget costs
- Coordination and delivery of staff induction.
- Company Mobile Phone Account management
- Car Fleet Management
- Management and distribution of in bound faxes both hardcopy and electronic
- Physical resource coordination, including space allocation for workstations, cellular offices and meeting rooms.
- Management of external records management & data security services
- Assist the HR function with recruitment process, maintenance of HR files, payroll tasks and management of PeopleSoft database

**Benefits of Working in ICON**:
Our success depends on the knowledge, capabilities and quality of our people. That’s why we are committed to developing our employees in a continuous learning culture -one where we challenge you with engaging work and where every experience adds to your professional development.

At ICON, our focus is to provide you with a comprehensive and competitive total reward package that comprises, not only an excellent level of base pay, but also a wide range of variable pay and recognition programs. In addition, our best in class employee benefits, supportive policies and wellbeing initiatives are tailored to support you and your family at all stages of your career -both now, and into the future.

ICON, including subsidiaries, is an equal opportunity and inclusive employer and is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Are you a current ICON Employee? Please click here to apply: link

LI-RE1