Purchasing Agent

**Duties**:
**NF-II**:
This is an entry trainee level position leading to the full performance level as described for a NF-III Purchasing Agent, NF-1105-III position. Assignments are selected to ensure the development of skills and abilities needed to perform the full performance level duties. Assignments become progressively more difficult until the full-performance level is reached. The employee works under closer than normal supervision wherein work is closely reviewed and detailed guidance provided as needed. As employee progresses, supervisory control diminishes until full performance level is accomplished. At management's request, the incumbent may be non-competitively promoted no earlier than 12 months, considering employee.

Purchases a variety of retail items from authorized sources through informal, verbal open-market purchases. Purchases are usually standard retail and supply items, well-advertised and well known. Contacts requisitioning personnel to clarify unclear information or to advise of delivery schedules or price changes, and to obtain approval for purchase of substitute items, and to ensure availability of funds. Performs market research to find suggested sources and obtains 889 representations from contractors. Performs various general clerical duties in support of the purchasing operation. Using an automated system with commonly available software prepares standard portions of contract documents and recurring special reports in prescribed formats. Contacts vendor representatives to obtain information on items to be purchased. Assists with the NAF Purchase card program, conducts reviews, runs monthly reports for exported transactions, statements of accounts, and other related NAF Purchase card functions. Performs other related duties as assigned.

**NF-III**:
The primary purpose of this position is to acquire a wide range of standard equipment, supplies, or services typically described through open market procedures or through orders against established contracts using simplified acquisition procedures. Reviews purchase requests from activities in terms of compliance with administrative requirements and adequacy of information, including item description, minimum allowable purchase quantity, availability of funds and estimated cost. Coordinates with requesting office to obtain or provide additional information and identifies when separate requests may be consolidated. Determines procurement source; local, Air Force Non appropriated Fund Purchasing Office (AFNAFPO) or the Base Servicing Contracting Office (Base SCO). Develops source list of responsible suppliers from established lists, history files, catalogs, newspapers, etc. Determines procurement method based on such factors as procurement history, urgency of need, estimated cost, and applicable directives. Prepares requests for quotation to obtain quotes for small purchases and contracts.

Verifies and abstracts information from vendors for orders or contracts. Reviews offers for compliance. Negotiates with vendors on a variety of issues, such as price breaks, accelerated delivery, reduction of service charges, etc. Prepares documentation for award. Signs and issues purchase/delivery orders, Blanket Purchase Agreements (BPAs) (priced and unpriced), Individual Service Contracts, Concessionaire Contracts, and other contracts and agreements with a minimum of $10k contracting officer's warrant. Responsible for post award administration. Administers contracts, orders, agreements, and modifications, including follow-up. Gathers, monitors, and maintains data, related to purchasing, prepares reports and responds to inquiries. Uses automated systems to input purchase requests, issue orders, request for quotations (RFQ), and other purchasing associated information. Primary or alternate installation program coordinator (IPC) with the NAF Purchase card program.

As such provides cardholder guidance, conducts random and annual reviews and other related P-card functions. May need to visit the activities to conducting the duties of this position, such as random or annual P-card reviews or site visits to obtain additional information during the acquisition process. Performs other related duties as assigned.

**Requirements**:
**Conditions of Employment**:

- This position requires the incumbent to complete a background investigation with favorable results.
- Incumbent must be physically in Germany before a firM/Final job offer can be received.

**Qualifications**:

- The Area of Consideration for this vacancy announcement is U.S. Citizens and legal U.S. residents in Germany. In accordance with the Status of Forces Agreement between Germany and the U.S., you must be a U.S. citizen or citizen of a NATO country with a U.S. permanent resident card in order to be eligible for NAF employment. Citizens of Germany (including dual citizenship if Germany is one of the countries) as well as "ordinarily resident" US citizens are not eligible for NAF employment