Front Desk Administrator

Ingolstadt, Germany

Ruppertswies 22, 85092 Koesching

FrontDesk Operations

COST CENTERS

11/09/2024

Req. VR-106929

**Project description**:
Join our Team as a Front Desk Administrator in our Ingolstadt office You play an important role in ensuring the office space is well maintained while providing a high level of customer service.

**Responsibilities**:
Accommodate visitors, internal and external clients

Keep office tidy and presentable

Operate switchboard and direct potential clients to relevant departments

Answer questions and address complaints

Coordinate conference room bookings and appointments

Record, file and track all outgoing and incoming courier and sort mail

Manage all matters pertaining to reception/office appearance and utilities

Maintain database of suppliers and service providers

Issuing keys to employees and visitors

Order stationary, office products, cleaning and catering supplies

Maintain inventory of office equipment

Record all incoming invoices in our register, gaining appropriate approval where necessary, and forward to the respective department in a timely fashion

Updating FD Systems (ED, LuxTown)

Assist with administrative tasks and provide research and administrative support to all departments and individuals, where necessary

Ad hoc duties as required and directed by your line manager

**Skills**:
Must have

Organizational Skills, Problem Solving, Multitasking, Customer Service, Communication Skills;

Nice to have

Previous work experience in an international environment is a plus.

**Other**:
Languages

German: C1 Advanced,English: C1 Advanced

Seniority

Regular