Administrative and Finance Officer
vor 2 Monaten
The objective of this Convention is to combat desertification and mitigate the effects of drought in countries experiencing serious drought and/or desertification, particularly in Africa, through effective action at all levels, supported by international cooperation and partnership arrangements, in the framework of an integrated approach which is consistent with Agenda 21, with a view to contributing to the achievement of sustainable development in affected areas. The functions of the secretariat are, among others, to make arrangements for sessions of the Conference of the Parties (COP) and its subsidiary bodies. In addition, the secretariat also provides assistance to Parties in implementing the Convention.
This post is located at the UNCCD Administrative Services (AS) Unit, duty station in Bonn, Germany. The incumbent reports to the Chief, AS.
**Responsibilities**:
Within delegated authority, the Finance Officer will be responsible for the following duties:
- Prepares financial statements and its notes for all UNCCD funds based on the rules and regulations of the United Nations, Conference of the Parties and as per IPSAS compliance
- Serves as Approving Officer for all UNCCD funds and ensures that all accounts are reconciled on a timely manner
- Monitors the status of contributions for voluntary financing activities; follow up with donors and UNOG on outstanding contributions; and clears agreements with donors
- Analyses accounts, reviews/prepares regular financial reports and monthly UNDP SCA reports. Proposes/implements solutions with respect to problem transactions and irregularities
- Ensures that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained
- Act as UNCCD focal point and responds to internal/external audit observations, month end and year end closing of accounts
- Provide substantive support to the development and implementation of new accounting policies. Takes initiative to improve accounting process and approaches
- Prepares the financial utilization report and status of monthly financial management report for the voluntary fund contributions/extra-budgetary funds
- Provide data for the preparation of programme and budget documents, and the financial performance for the Convention trust funds
- Assists the Chief of Administrative Services in planning requirements and oversee support services during UNCCD inter sessional meetings in accordance with UN financial rules and regulations
- Supervises and provide guidance to the staff in Administrative Services and performs other duties as assigned, including acting as Officer-in-Charge in the absence of the Chief of Administrative Services
- Performs any other job-related activity required to achieve the goals and objectives of the team, the Unit, the programme or the secretariat.
Competencies
Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.
Education
Advanced university degree (Master’s degree or equivalent degree) in business administration, finance, accounting, or related field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. Certification as a Certified Public Accountant (CPA), Chartered Accountants (CA), Chartered Institute of Management Accountants (CIMA) or equivalent is desirable.
Work Experience
A minimum of 7 years of progressively responsible professional experience in acco
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