Project Finance Assistant

vor 5 Monaten

Berlin, Deutschland International Rescue Committee Vollzeit

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 50 countries and more than 25 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

IRC (International Rescue Committee) Germany is looking for a

**Project Finance Assistant (f/m/d)**
- Berlin, or remotely within Germany _| as soon as possible_
- full-time (40 h/week) | initially limited to 2 years_

**About Us**

Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. In 2016, IRC Germany was founded and is involved in the areas of education, economic wellbeing, and safety, legal protection, and empowerment throughout Germany.

Established in January 2016, the Awards Management Unit (AMU) is a global unit with staff based in Bonn, Berlin, New York, London, Bangkok and Amman. It has responsibility for identifying, securing, and managing all funding from statutory/government donors. The unit is organized into five pillars: Strategic Partnerships, Programme and Grant Support, Compliance and Policy, Programme Development, and Training. The AMU is a bridge between donors and the field: providing expert technical advice to the field, while maintaining portfolio-level visibility to ensure consistency and compliance and manage risk. This unit ensures that donor compliance policies and procedures are implemented consistently and supports all staff working across the grants management cycle for all restricted funding from global government sources. The unit operates within a matrix management system across teams in Germany, the US and the UK, driving functional integration between all relevant units and staff, in collaboration with the Senior Vice President AMU, Vice President, AMU, and the Senior Vice President for Europe in relation to overarching issues with European donors.

The Project Finance Assistant provide comprehensive support to the Project Finance Manager and contributes to the preparation of the financial information, analysis of financial data, participate in preparation of the project documentation, and support with administrative tasks related with projects funded through IRC DE and implemented by IRC’s country offices and non-IRC partners. The role is required to be proactive, engaged, and effective in providing ongoing support throughout the entire project life-continuum.

**Major Responsibilities**
- Gathering information through communication with all relevant parties for the draft of training materials for training and in-person workshops.
- Maintain daily communication with regional and country office colleagues on planning and scheduling of the mentioned above trainings and in-person workshops.
- Contribute to regular updates and prepare information to share with Project Finance Manager for analysis of the financial performance of a project or portfolio.
- Monthly gathering of the information necessary for manager to perform effective financial monitoring (incl. expenditure, match funding, cash balances, eligibility, existence and completeness of supporting documentation).
- Bi-monthly updating of the financial information for keeping up-to-date funds management trackers of the projects funded through IRC DE.
- Provides support to the Project Finance Manager in preparation of financial accounting and reporting information for further analysis by the Project Finance Manager.
- Participation in creation and updating of the financial statements and related disclosures; as well as supporting on preparation of financial data for analysis and formulation of budgets and forecasts.
- Monthly preparation of accounting records for further review / proof (e.g. receipts, advances, expenditure) by Project Finance Manager.
- Monthly gathering and preparation of financial information necessary for the project reconciliations.
- Support Project Finance Manager in preparation of the submissions of financial information.
- First review and communication with all relevant parties regarding the contract reviews.
- Monthly verification of reporting from IRC DE implementing partners, preparation of partners reports for approval and clearance.
- Provide administrative support to the Project Finance team, including scheduling meetings, preparing agendas, and taking minutes, etc.

**Your Profile**
- Bachelor’s degre

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