Office Administrator

**Accounting, Operations and Office Administrator EMEA**

**Requirements**:

- Bookkeeping or accounting experience (minimum 2 years)
- Fluent in German and English
- Experience with ERP systems
- Attention to detail
- Exposure to Customs, import/export compliance
- Industry experience is a plus

**Responsibilities**:

- Manage the day-to-day accounting, administrative and operations activities.
- Lead office duties which include meeting planning & scheduling, reception, facilities maintenance, IT Infrastructure, supply management, various administrative support.
- Ensure accurate and complete accounting records including processing all payments
- Maintaining records in DATEV including uploading and matching A/P Information weekly
- Record all transactions in the ERP system.
- Follow company policies & procedures while ensuring efficiency of office operations.
- Payroll liaison with outside accounting firm.
- Manage vendors and service providers, coordinate with corporate legal on all new contracts.
- Support budget preparation and variance analysis.
- Develop a trusted relationship with partners and customers to assist with the collection of payments and management of demos and loaners.
- Work with the EMEA Director on special events and trade shows.
- Ensure organization and cleanliness of overall office, supplies, records and files.
- Coordinate with corporate marketing team for trade show layouts and branded give aways.
- Assist with presentation planning, research, data analysis and preparation (e.g. PowerPoint slides, flow charts).
- Work with customs on imports and exports.
- Prepare appropriate documents with territory managers when traveling in other countries.
- Assist with physical inventory counts.
- And other duties as needed.

Potential additions
- Assist with SRO creation and management.
- Coordinate ordering spare parts and shipments between US and Germany.
- Coordinate with corporate accounting team.
- Report PTO and fringe benefits to be included in payroll.

Art der Stelle: Vollzeit

Arbeitsort: Vor Ort