Contract Admin, Project Coordinator Dach

vor 6 Monaten

Berlin, Deutschland Ultragenyx Pharmaceutical Vollzeit

**Why Join Us?**
- Be a hero for our rare disease patients_

Our commitment and care for patients extends to our people, so culture is an essential cornerstone for Ultragenyx. We remain continuously focused on creating a supportive and inclusive environment of profound learning and growth - so employees can thrive in all areas of their lives, in and outside of work. Ultimately, we want to be an organization where we would be proud for our family, friends and children to work.

If you want to have a meaningful impact, do the best work of your career, and grow a lot, both professionally and personally, come join our team
_. _

**Position Summary**:
**_ ultra_**_dedicated - Your biggest challenges yield rare possibilities_

Provides administrative support for the DACH team. Responsibilities include project management of disease awareness initiatives, budget control and reporting, administrative support, meeting management, travel arrangements, purchase order and invoice processing. Primary phone contact and query management.

**Work Model**:
Flex: This role will typically require onsite work 3 days each week, or more depending on business needs. In many locations, the business will set certain days each week that Flex employees are required to be onsite.

**Responsibilities**:

- Executes administrative tasks which may involve exposure to highly confidential information
- Independent execution of promotional projects, including selection, appointment and registration of vendors, obtaining quotes, overseeing implementation
- Contract management in Icertis
- Website maintenance and updating
- Compliance documentation and record retention management
- Manages the schedules of those supported; schedules meetings and makes travel arrangements for department members, visitors, partners and vendors as necessary
- Organizes and attends departmental and cycle meetings, takes and distributes meeting minutes
- Accountable for meeting planning and organization; schedules attendees, books conference rooms, arranges catering, prepares presentations, compiles notebooks, meeting materials, handouts, etc.
- Budget controlling, management of purchase orders and processing of payable invoices on iProcurement
- Prepares correspondence, spreadsheet reports and presentations as directed
- Provides telephone support and manages queries

**Requirements**:

- Fluent in speaking and writing English and German
- Ideally 3- 5 years of related experience in a similar position
- Knowledge of the Pharmaceutical Industry is a strong asset
- Extensive working knowledge of MS Word, MS Outlook, Excel and PowerPoint
- Experience with purchase orders and accounts management systems/software and WordPress
- Commitment to highest standards of business integrity and impeccable compliance track record
- Must be able to work in a fast-paced environment with demonstrated ability to simultaneously manage multiple competing tasks and demands
- Strong interpersonal skills; position continually requires demonstrated poise, tact and diplomacy.
- Must be able to handle confidential information and issues effectively and without breach of confidentiality
- Travel to external conferences may occasionally be required **#LI-CK1** **#LI-Hybrid**

**_Full Time employees across the globe enjoy a range of benefits, including, but not limited to:_**
- **_Generous vacation time and public holidays observed by the company_**
- **_Volunteer days_**
- **_Long term incentive and Employee stock purchase plans or equivalent offerings_**
- **_Employee wellbeing benefits_**
- **_Fitness reimbursement_**
- **_Tuition sponsoring_**
- **_Professional development plans_**
- _Benefits vary by region and country_
- See our _
- CCPA Employee and Applicant Privacy Notice_
- ._
- See our _Privacy Policy
_._

_._

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